Senior Administrative Coordinator

Senior Administrative Coordinator – Engineering Operations - Contract to Hire

Location: Trumbull, CT Area (100% Onsite)

Candidates must currently reside within commuting distance of the Trumbull, CT area.

Are you the person everyone depends on to keep a busy organization running seamlessly? We're seeking a polished, highly organized, and proactive Senior Administrative Coordinator to become the operational backbone of a growing engineering organization supporting approximately 30 engineers.

This is far more than a traditional administrative position. You'll partner closely with engineering leadership, oversee day-to-day department operations, coordinate purchasing and budgeting activities, organize company events, and help create an exceptional employee experience. If you enjoy wearing multiple hats, solving problems before they arise, and being the person who keeps everything moving, this is an outstanding opportunity.

What You'll Do

• Provide high-level administrative support to engineering leadership and a team of approximately 30 engineers.
• Coordinate calendars, meetings, presentations, agendas, and follow-up on action items.
• Manage purchase orders, purchasing requests, vendors, and departmental purchasing card reconciliations.
• Assist with budgeting, expense reporting, invoice tracking, and department administrative reporting.
• Serve as the primary point of contact for daily department operations and administrative support.
• Coordinate onboarding for new employees, workspace assignments, organizational updates, and department communications.
• Plan and execute department meetings, holiday celebrations, employee recognition events, team-building activities, and other company functions.
• Coordinate travel arrangements, site visits, and meeting logistics for leadership and visitors.
• Maintain organized documentation, department records, shared calendars, and operational processes.
• Partner with cross-functional teams to ensure projects and administrative initiatives are completed efficiently and accurately.
• Continuously identify opportunities to improve processes, increase efficiency, and enhance the overall employee experience.

What We're Looking For

• 3-5 years of experience in executive administration, office management, operations, purchasing, or a similar high-level administrative role.
• Experience supporting large, fast-paced teams, preferably within engineering, manufacturing, technology, or another professional environment.
• Outstanding organizational and multitasking abilities with exceptional attention to detail.
• Strong written and verbal communication skills with a polished, professional presence.
• Proven ability to manage confidential information with discretion and sound judgment.
• Highly proactive, resourceful, and able to anticipate needs before they arise.
• Comfortable balancing multiple priorities while maintaining accuracy under deadlines.
• Advanced proficiency with Microsoft Office, including Outlook, Excel, Word, PowerPoint, and Teams.
• Experience with Microsoft Dynamics 365 or another ERP system is a plus.
• Associate's or Bachelor's degree preferred, or equivalent professional experience.

Why You'll Love This Opportunity

• Join a collaborative and innovative engineering organization where your contributions are highly valued.
• Enjoy a diverse role that blends executive support, operations, purchasing, project coordination, and event planning.
• Be a key contributor to the success of a high-performing engineering team.
• Work in a positive, team-oriented culture with opportunities for long-term career growth.
• Make a visible impact every day by helping keep an organization running at its best.

This is a full-time, 100% onsite position in the Trumbull, CT area. Candidates must live locally or be able to commute daily.