What are the responsibilities and job description for the Compliance and Administrative Coordinator position at Precision Resource?
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Family-owned for over 70 years, Precision Resource is a leading global supplier of precision metal components and assemblies using a fineblank production method. We provide solutions to quality, cost and production challenges for market-leading customers in industries such as automotive, heavy duty, medical, aerospace, electronics, tools, hardware, military and defense.
Precision Resource offers:
- Benefits package including health, dental, life and vision insurance
- 401(k) with match and profit sharing
- Annual bonus based on division profitability
- Vacation and flexible paid holidays
- Wellness and Employee Assistance Programs
- Tuition reimbursement and paid training
- Work with an established team of long-term employees
Our Corporate office, located in Shelton, CT seeks an experienced Compliance and Administrative Coordinator.
Summary
The Corporate Compliance and Administrative Coordinatort handles a wide variety of administrative, legal, logistical and clerical tasks, projects and matters in order to get stuff done and keep things running smoothly. Areas of administrative support include HR, benefits, legal, finance, accounting and marketing, as well as management of tenant issues for an affiliate real estate holdings company. The successful candidate:
- is resourceful, versatile, and multi-talented
- is comfortable handling a wide variety of tasks
- figures out how to get things done
- is organized and attentive to detail
- is committed to the highest level of integrity, trust and responsibility
- brings a hands-on approach to day-to-day tasks
- exhibits strong communication, interpersonal, organizational and administrative skills.
- has advanced technical skills, including the M365 suite of applications
This position reports to the General Counsel/HR Director, and provides additional support to the shareholders, directors, finance, HR, sales and operations.
Essential Duties and Responsibilities
Legal
- Draft basic agreements, corporate resolutions, and other simple legal documents; obtain required signatures. Must have good legal writing skills using templates to draft new documents.
- Manage all required legal and other filings with appropriate governmental entities (including annual reports, licenses, ITAR registration, EEO)
- Prepare employee communications, PowerPoint presentations, and policies; maintain up-to-date employee handbooks.
- Maintain document filing system, minute books, stock books, contracts, forms library and other files (electronic and paper).
- Manage and maintain all document signatures through the DocuSign system
- Prepare letters, memos and reports of a confidential nature.
- Compile information for forms, reports, presentations, and audits.
- Provide administrative support for banking, insurance and other transactions.
- Plan, draft and publish the company’s employee and wellness newsletters. This includes collecting information, drafting and editing articles, organizing, proofing, publishing and distributing the newsletters
- Assist in drafting and distributing employee communications.
- Formatting documents, creating spreadsheets and reports, organizing file systems
- Administrative support for wellness and benefits programs.
- General clerical and administrative work such as filing, copying, data entry, receiving and distributing mail, taking meeting minutes, proofreading, coordinating calendars, obtaining signatures on contracts, scheduling meetings, and event planning.
- Review and enter invoices into payment systems.
- Serve as tenant and broker liaison for real estate business, including collecting rent and handling tenant issues.
- Organize any maintenance required; on-call for any emergency notifications.
- Assist General Counsel in lease drafting and negotiations.
- Graduation from high school or receipt of equivalent degree (GED). College degree is a plus.
- Minimum 5 to 10 years’ experience as administrative assistant or executive assistant.
- Some accounting or human resource administrative experience is a plus
- Legal secretary or paralegal experience is a plus
- Experience with state corporate and legal filings, minute books, and stock books.
- Experience with corporate wellness programs, incentives, and communication is a plus.
- Experience with ERP or HRIS systems is a plus.
- Notary Public (or willing to become one).
- Highest level of integrity, honesty, and professionalism
- Excellent administrative skills
- Excellent writing skills
- Excellent organizational skills
- Excellent attention to detail
- Excellent interpersonal skills
- Ability to pitch in and work as part of a team
- Ability to prioritize and manage multiple projects
- Strong verbal communication skills
- Advanced/expert level in MS Office Suite (Word, Excel, Outlook, PowerPoint, Publisher) and Office 365 Teams, SharePoint, OneNote, Co-Pilot and PowerBI
Precision Resource is an equal opportunity employer, M/F/D/V.