Administrative Assistant

Why Join Roseman?

Roseman University of Health Sciences is a mission-driven, non-profit institution where collaboration and innovation support the future of healthcare education. Our Facilities team plays a vital role in creating a safe, organized, and welcoming campus—and this position is central to making that happen.

The Role

The Facilities Administrative Assistant provides essential administrative support to campus Facilities leadership and serves as a key point of contact for faculty, staff, students, vendors, and visitors. This role supports daily operations across work orders, space reservations, access control, accounting, and safety coordination.

If you’re organized, service-oriented, and enjoy managing multiple priorities, this is a great opportunity to make a visible impact.

Key Responsibilities

• Provide administrative support to Facilities leadership.

• Manage the campus work order system, including access and training.

• Coordinate and approve space reservations for classes, meetings, and events.

• Issue and track access badges, keys, and parking permits.

• Support onboarding by coordinating facilities access and system setup.

• Assist with tenant coordination, signage, and communications.

• Support facilities accounting tasks, including invoices, budgets, and expense reports.

• Assist with safety activities, fire drills, and campus notifications.

• Review and track campus security reports.

• Support student orientations and provide reception desk coverage as needed.

Qualifications

• 3–5 years of experience in administrative or customer service roles

• Strong organizational, multitasking, and time-management skills

• Advanced proficiency in Microsoft Word, Outlook, and Excel

• Excellent written and verbal communication skills

• Ability to work independently and collaboratively

• High attention to detail and follow-through

Apply today to join a collaborative team that keeps Roseman University running smoothly every day.