Administrative Assistant

Gold Road Inc. is a growing mining company focused on the restart and development of our underground gold operation in Oatman, Arizona. We are building a disciplined, high-performing team grounded in strong systems, operational excellence, and a people-first culture.

This role is a key point of leverage within the organization. You will help ensure that administrative and transactional work is handled efficiently, allowing technical and operational leaders to stay focused on higher-value activities.

This is a Full-time position based at the mine site in Oatman, Arizona.

Administrative & Office Support

· Manage incoming and outgoing mail, deliveries, and general office coordination

· Coordinate site visits, including logistics and scheduling

· Schedule meetings and maintain calendars for site leadership

· Maintain organized digital and physical filing systems

Accounting & Transactional Support

· Digitize invoices and supporting documentation

· Facilitate electronic approval workflows

· Assist with maintaining organized financial records

· Support data entry and document management in accounting systems

Workforce & HR Coordination

· Capture and track employee hours (timesheets)

· Track completion of employee onboarding, training, and orientations

· Maintain employee-related administrative records

Safety & Compliance Administration

· Maintain and file safety and compliance documentation

· Track regulatory and compliance requirements (including ADEQ scheduling)

· Support audit readiness through organized recordkeeping

Supply Chain & Inventory Support

· Obtain quotes for supplies and services

· Order supplies and coordinate deliveries

· Monitor inventory levels and track reorder requirements

· Maintain vendor records and documentation

· Strong organizational skills and attention to detail

· Ability to manage multiple priorities in a dynamic environment

· Proficiency with Microsoft Office (Excel, Outlook, Word)

· Comfort working with digital systems and document management tools

· Strong communication skills and a collaborative mindset

· Previous experience in an administrative or office support role (industrial, mining, or construction environments considered an asset)

· Experience supporting accounting or payroll processes

· Familiarity with safety or regulatory compliance documentation

· Experience in a site-based or industrial environment

· Be part of a growing operation at a pivotal stage

· Work in an environment that values efficiency, clarity, and teamwork

· Contribute to building strong systems and ways of working from the ground up

· Opportunity to expand the role as the operation grows

· Full-time – 40hrs/week

· On-site in Oatman, Arizona. Potential for Hybrid work as well.

Compensation: $22 - $28 per hour commensurate with experience

Pay: $22.00 - $28.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: Hybrid remote in Oatman, AZ 86433

Salary : $22 - $28