Accounting Clerk

St. John Paul II Academy, a Catholic school serving students in grades 6–12 in Corpus Christi, Texas, seeks a detail-oriented and mission-driven Accounting Clerk to support the day-to-day financial and operational functions of the Academy. This role is essential to the accuracy, integrity, and efficiency of the school’s financial operations and plays a key part in ensuring responsible stewardship of all resources in support of the Academy’s mission.

The Accounting Clerk supports the financial operations of the Academy through accurate processing, recordkeeping, and system management. Working under the direction of the Finance & Operations Manager, this role ensures that financial transactions are executed properly, documentation is complete, and systems run smoothly.

This position requires strong attention to detail, organization, and a commitment to excellence in both financial and operational responsibilities.

Ministerial Character:

The Diocesan Bishop is the visible principle and foundation of unity in the particular Church (“the Diocese”) entrusted to him.  In a unique and visible way, he makes Christ's mission present and enduring as the Shepherd of the Christian Community.  In order to fulfill his mission, the Diocesan Bishop employs suitable, chosen collaborators, who are clerics, religious, and lay people.  He shares with them the apostolic mission and entrusts various responsibilities to them.

Each position employed in the Diocese of Corpus Christi helps to extend the ministry of the Diocesan Bishop in particular ways as outlined in the job duties and responsibilities.  Therefore, this position is closely connected to and assists the Diocesan Bishop in the performance of his ministry and thereby engages in ministry for the church.

Key Responsibilities

The list below reflects the general details considered necessary to describe the primary functions of the job identified and shall not be construed as a detailed description of all the work requirements that may be inherent in the job.

• As an integral part of the ministry for the Church, this position will support and uphold the philosophy of Catholic ministry and the mission of the Diocese of Corpus Christi in both professional and personal life
• Acts as a witness to Gospel values by modeling the teachings of the Catholic Church
• Continuous growth in the ministry by participating in religious ceremonies, training sessions, and reflection activities as directed
• Process accounts payable and accounts receivable transactions with accuracy and timeliness
• Prepare and reconcile deposits and maintain detailed financial records
• Enter and manage financial data in accounting systems (e.g., QuickBooks, FACTS)
• Support tuition processing, including billing, payment tracking, and family communication
• Reconcile payment platforms (FACTS, Stripe, TEFA) to ensure accurate reporting
• Maintain audit-ready documentation for all financial transactions
• Assist in preparing financial data for reports, audits, and budget processes
• Support operational systems, including event payments and administrative workflows
• Assist with HR administrative processes, including onboarding documentation and recordkeeping
• Perform other duties as assigned

Mental/Physical Demands:

• Ability to carry, pull, push, lift, or move objects 10 pounds or more
• Ability to maintain composure under duress; maintain emotional control under stress
• Must maintain confidentiality
• Repetitive hand motions; use of computer
• Regular use of general office equipment

The ideal candidate will demonstrate:

• Attention to detail – ensures accuracy and completeness in all financial records
• Organization and reliability – manages multiple tasks while meeting deadlines
• Financial processing skills – comfortable working with transactions, systems, and documentation
• Professional discretion – handles sensitive financial and personnel information with care
• Service mindset – supports families, staff, and leadership with responsiveness and professionalism
• Commitment to mission – supports and reflects the values of Catholic education

Minimum Qualifications:

• Associate’s degree in Accounting, Finance, Business Administration, or related field (Bachelor’s preferred)
• Minimum of 2 years of experience in bookkeeping, accounting support, or financial administration
• Experience with accounts payable, accounts receivable, and financial recordkeeping
• Familiarity with financial systems such as QuickBooks, FACTS, Stripe, or similar platforms preferred
• Strong organizational and communication skills
• Ability to maintain confidentiality and exercise sound judgment
• Valid Texas driver's license required
• Must be 21 years of age or older

Additional Requirements:

• Must submit to employment required screenings including a criminal history background check, motor vehicle record check, and drug screening
• Certification in Safe Environment training provided by the Office of Safe Environment and Child & Family Resources
• Position requires adherence to Diocesan policies and procedures

To Apply:

Please complete the online application and submit a resume and letter of interest to the Superintendent of Schools.

To be considered for employment with the Diocese of Corpus Christi locations, all interested individuals must complete the online application at https://diocesecc.org/human-resources.