Senior Administrative Assistant

A well-established investment management firm is seeking a proactive Senior Administrative Assistant to support senior leadership while serving as a key member of the front office team. This is an excellent opportunity for someone who enjoys working in a professional, collaborative environment and takes pride in providing high-level administrative support.

This position offers a diverse mix of executive support and office operations, making it ideal for someone who thrives in a fast-paced setting, enjoys building relationships across the organization, and is willing to jump in wherever needed.

Responsibilities

• Provide administrative support to senior executives, including complex calendar management and scheduling.
• Coordinate domestic and international travel arrangements and prepare detailed itineraries.
• Process expense reports through Concur.
• Serve as a professional first point of contact by greeting visitors and answering incoming calls.
• Assist with front office operations and help ensure the office runs smoothly on a daily basis.
• Partner closely with another Administrative Assistant to support the broader leadership team.
• Coordinate meetings, prepare materials, and assist with various special projects.
• Build strong relationships across departments while maintaining confidentiality and professionalism.

Qualifications

• 3 years of administrative or executive support experience.
• Experience supporting multiple executives in a fast-paced environment.
• Strong calendar management, travel coordination, and expense reporting experience.
• Experience with Microsoft Office; Concur experience is a plus.
• Excellent organizational skills with exceptional attention to detail.
• Professional, polished communication skills.
• Proactive, team-oriented mindset with a willingness to take on a variety of responsibilities.
• Professional services, financial services, consulting, legal, or accounting industry experience is preferred