What are the responsibilities and job description for the Patent Specialist - Full Remote position at ROCS Grad Staffing?
Fully Remote position
Position Summary
We are seeking an experienced Patent Prosecution Legal Assistant to support a busy Intellectual Property practice. The ideal candidate will have 4-6 years of patent prosecution experience and a strong understanding of USPTO procedures, patent filings, docket management, and intellectual property administration. This role requires exceptional attention to detail, organizational skills, and the ability to manage multiple deadlines in a fast-paced legal environment.
Responsibilities
- Prepare, file, and maintain U.S. patent prosecution documents with the USPTO
- Manage patent portfolios and monitor critical deadlines using docketing systems
- Prepare and file Information Disclosure Statements (IDS), Powers of Attorney, Assignments, Declarations, and other patent-related documents
- Coordinate domestic and foreign patent filings with attorneys, clients, and foreign associates
- Review correspondence from the USPTO and ensure timely responses and filings
- rack patent applications through all stages of prosecution
- Maintain electronic and physical client files, ensuring accuracy and compliance
- Assist attorneys with patent application preparation, filing, and prosecution matters
- Prepare reporting and status updates for clients regarding patent portfolios
- Process and track maintenance fees, annuities, and related deadlines
- Conduct conflict checks and assist with opening new matters
- Support attorneys with administrative and legal support functions as needed
Qualifications
- 4-6 years of patent prosecution legal assistant experience required
- Experience supporting patent attorneys in a law firm or corporate legal department
- Strong knowledge of USPTO filing procedures and patent prosecution workflows
- Experience with patent docketing systems such as CPI, Anaqua, FoundationIP, Patricia, or similar platforms
- Familiarity with domestic and foreign patent filings
- Experience preparing and filing IDSs, Assignments, Declarations, and related patent documents
- Proficiency with Microsoft Office Suite, including Word, Outlook, and Excel
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to manage competing priorities and deadlines
- High level of accuracy and attention to detail
Preferred Qualifications
- Experience supporting a high-volume intellectual property practice
- Knowledge of patent portfolio management and maintenance fee tracking
- Experience working with international associates and foreign filing procedures
- Associate's degree, bachelor's degree, or paralegal certificate preferred
Salary : $75,000 - $105,000