What are the responsibilities and job description for the Personal Assistant / Bookkeeper position at Roc Capital?
Job Title: Personal Assistant / Bookkeeper (Real Estate)
Location: Rochester, NY
Job Type: Part-Time (Flexible Schedule)
About the Role
We are seeking a highly organized and detail-oriented Personal Assistant / Bookkeeper to support a growing real estate investment business. This is a part-time, entry-level position, and college students or recent graduates are encouraged to apply. We are willing to train the right candidate, and this role has strong potential to grow into a full-time position.
This role is a mix of bookkeeping, administrative support, and personal assistance to the owner. You will be responsible for keeping financials accurate, operations organized, and helping manage both business and day-to-day tasks.
ResponsibilitiesBookkeeping & Financial Management
- Track all income and expenses across multiple rental properties
- Categorize transactions and maintain clean, accurate books
- Perform monthly bank and credit card reconciliations
- Manage accounts payable and receivable
- Prepare and send invoices when needed
- Track rent collections and follow up on delinquencies
- Maintain organized financial records and receipts
- Assist with monthly and annual financial reporting
- Work with CPA for tax preparation and document organization
- Monitor budgets and flag unusual expenses or variances
Personal Assistant Duties
- Manage calendar, appointments, and scheduling
- Handle phone calls, emails, and day-to-day communications
- Run occasional errands and assist with personal tasks
- Assist with meal prep and basic household support as needed
- Coordinate travel, meetings, and appointments
- Help prioritize daily tasks and keep owner organized
- Assist with document preparation and general organization
Administrative & Operations Support
- Organize leases, files, and property documents
- Coordinate with contractors and vendors
- Track maintenance requests and job completion
- Assist with project and renovation tracking
- Maintain spreadsheets and internal systems
Leasing & Tenant Coordination
- Post rental listings and manage online ads
- Respond to inquiries and screen prospective tenants
- Call leads and schedule showings
- Follow up with applicants and assist with leasing process
Qualifications
- Degree in Accounting, Business, or a related field (or currently pursuing)
- Strong attention to detail and organizational skills
- Comfortable with spreadsheets and financial tracking
- Strong communication skills (phone, text, email)
- Ability to multitask and stay organized
- Self-motivated, reliable, and proactive
Compensation
- Opportunity to grow into a full-time role
- Flexible schedule potential
How to Apply
Please submit your resume along with a brief description of your experience and why you would be a good fit.
Pay: From $24.00 per hour
Work Location: In person
Salary : $24