Docketing & E-Filing Specialist

Position Summary

The fully remote position of Docketing & E-Filing Specialist will report to the Office Administrator and assist with the handling of most of the job functions associated with the responsibilities of the Case & E-Filing Project Manager, including but not limited to, the e-filing of documents in both state and federal courts once reviewed and approved by the Case & E-Filing Project Manager.

Duties/Responsibilities

• Electronic filing of pleadings and other court documents according to established court and Firm procedures within communicated deadlines.
• Docket and calendar case information on the Firm’s docketing system, ensure accurate date calculations, run reports based on information maintained on the internal electronic docket and calendar-including case history and future filing deadlines.
• Perform a preliminary review of documents for proper form and follow set finalizing procedures prior to filing.
• Conduct research as assigned and communicate findings. (i.e. Westlaw, PACER, and related databases)
• Provide information to attorneys and paralegals regarding electronic filing procedures and protocols and communicate with them about court filings.
• Arrange for delivery of courtesy copies of papers to judges and other court personnel as directed.
• Add and delete cases and recipients in the Firm’s docketing system.
• Frequent monitoring of the group inbox and direct e-mails, as appropriate.
• Provide sample forms of pleadings and other legal documents from electronic form file.
• Assist with miscellaneous projects as needed.

Experience

• Possess knowledge of court rules and procedures in state, federal and appellate courts.
• Must be familiar with NY/NJ/CT filing procedures and calendar deadlines.
• Possess knowledge of court docketing and calendaring procedures.
• Possess excellent organizational skills, be able to work independently and under pressure while exhibiting exceptional attention to detail.
• Must be a self-starter, highly organized and a team player.
• Able to plan, organize and complete multiple related activities.
• Must deliver high quality work product and demonstrates strong follow-up and follow-through.
• Involves significant contact with lawyers, court, and clerical staff. Must possess solid interpersonal, verbal, and written communication skills.
• Minimum of 3 years litigation paralegal experience preferred.
• Must have excellent oral and written communication skills and the ability to articulate in a clear, concise, and accurate manner.
• Excellent legal research skills is also required. Familiarity with CompuLaw or similar docketing system, CM-ECF, NYSCEF and ACMS.

Education

• Bachelor’s degree or equivalent combination of education and/or experience.

NY/MA Applicants: Please note that the target base salary range for this position is $70,000 to $90,000. Actual base salary within that range will be determined by several components including but not limited to the individual's years of experience, skills, qualifications, and office location.

R C supports the flexibility provided by a hybrid work model. Our business professionals are asked to work in the office a minimum of 2-3 days per week to benefit from in-person connection and collaboration. We also offer a competitive compensation package which includes medical, dental, paid vacation, paid sick days, a 401(k) plan, and a variety of other benefits.

Robinson & Cole LLP is an equal opportunity employer and will provide equal opportunity to qualified applicants regardless of race, color, religion, national origin, age, gender, gender identity or expression, marital status, sexual orientation, ancestry, physical or mental disability, veteran status, or any other legally protected class in accordance with all applicable laws. We participate in the E-Verify program. Click to view our E-Verify notices.

Robinson Cole is not accepting unsolicited resume submissions from search firms for this position. Search firms who do so will not qualify for any compensation.