Administrative Assistant/Attendance Coordinator

Roberto Clemente Charter School – Allentown, PA
Full-Time | 12-Month Position

About Us

Roberto Clemente Charter School (RCCS) is a dynamic K–12 public charter school committed to academic excellence, community partnership, and supporting the whole child. We are seeking an organized, motivated, and student-centered Administrative Assistant/Attendance Coordinator to join our Middle/High School team. This is an exciting opportunity to support schoolwide operations and contribute to student success in a fast-paced, collaborative environment.

Position Summary

The Administrative Assistant/Attendance Coordinator provides essential administrative support for daily operations and manages attendance processes schoolwide (grades K–12). This position plays a key role in maintaining accurate data, supporting parent engagement, and ensuring compliance with state attendance requirements.

Key Responsibilities

Administrative Support

• Assist the School Principal with required reports and daily operational tasks.
• Support enrollment procedures in collaboration with the Child Accounting & PIMS Coordinator.
• Maintain and update student information in the Sapphire Community Portal.
• Coordinate schoolwide events and Picture Day(s).
• Prepare purchase orders, schedule meetings, assist with parent engagement, and provide translation (English/Spanish) as needed.
• Manage administrative data, school records, and provide receptionist coverage.
• Facilitate communication with stakeholders and assist with general office functions.

Attendance Coordination (K–12)

• Verify and update daily attendance, absences, tardiness, and suspensions (grades 6–12).
• Communicate attendance reports to staff and coordinate classwork distribution for absent students.
• Issue unexcused absence notices, schedule School Attendance Improvement Conferences, and develop School Attendance Improvement Plans.
• Make referrals for truancy, prepare citations, and participate in attendance hearings.
• Coordinate approval of student trip requests and ensure compliance with PA Compulsory Attendance laws.

Qualifications

• Associate’s degree required; Bachelor’s degree preferred.
• Three (3) years of related experience preferred.
• Bilingual (English & Spanish) required.
• Strong computer skills, including data systems and Excel.
• Excellent communication, organizational, and interpersonal skills.
• Ability to exercise sound judgment, maintain confidentiality, and work independently.

Required Clearances & Health Requirements

As a Pennsylvania school employer, RCCS requires the following prior to employment:

• PA Criminal History Record (Act 34)
• PA Child Abuse Clearance (Act 151)
• FBI Criminal Background Check (Act 114)
• Sexual Misconduct/Abuse Disclosure Release (Act 168)
• Negative TB Skin Test, as required by PA School Code

Candidates without current clearances must be willing to pay and obtain them prior to hire.

Work Schedule & Environment

• Full-time, 12-month position
• Monday–Friday, 7:15 AM – 3:45 PM, plus additional hours as needed
• School office environment with occasional movement between buildings

Benefits

• Medical, dental, and vision insurance
• Paid time off: Sick (10), Vacation (10), Personal (2)
• Paid holidays
• Short-Term & Long-Term Disability
• Life Insurance
• Retirement Plan
• Eligibility for FMLA (unpaid)

Why Join RCCS?

You’ll be part of a mission-driven organization that values teamwork, cultural diversity, professionalism, and supporting our students and staff. This role is ideal for someone who thrives in an energetic school environment, enjoys helping families, and takes pride in accurate, timely work.

How to Apply

Submit your resume and cover letter through really.com. Candidates are encouraged to apply early. Applications will be reviewed on a rolling basis until the position is filled.

Job Types: Full-time, Contract

Pay: From $18.00 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Education:

• Associate (Required)

Experience:

• related or equivalent: 3 years (Required)

Language:

• Spanish (Required)
• English (Required)

Location:

• Allentown, PA 18102 (Preferred)

Work Location: In person

Salary : $18