Administrative Assistant

Imagine a career at one of the nation's most advanced health networks. Be part of an exceptional health care experience. Join the inspired, passionate team at Lehigh Valley Health Network, a nationally recognized, forward-thinking organization offering plenty of opportunity to do great work. LVHN has been ranked among the "Best Hospitals" by U.S. News & World Report for 23 consecutive years. We're a Magnet(tm) Hospital, having been honored five times with the American Nurses Credentialing Center's prestigious distinction for nursing excellence and quality patient outcomes in our Lehigh Valley region. Finally, Lehigh Valley Hospital - Cedar Crest, Lehigh Valley Hospital - Muhlenberg, Lehigh Valley Hospital- Hazleton, and Lehigh Valley Hospital - Pocono each received an 'A' grade on the Hospital Safety Grade from The Leapfrog Group in 2020, the highest grade in patient safety. These recognitions highlight LVHN's commitment to teamwork, compassion, and technology with an unrelenting focus on delivering the best health care possible every day. Whether you're considering your next career move or your first, you should consider Lehigh Valley Health Network. Summary Provides direct administrative support for a Vice President or Administrator and their designees. Performs administrative secretarial duties including scheduling, producing reports and presentations, minute taking, and drafting correspondence while maintaining the security of confidential files. Supports departmental and network committees and participates in special projects, as needed. Job Duties Maintains calendars; schedules meetings, conferences and other functions in an efficient and timely manner. Creates, transcribes, and distributes meeting materials, agendas and minutes. Receives and screens incoming telephone calls, determines the priority of these calls, and takes messages and/or action as required. Compiles information from reports, files, records, publications and other sources to prepare reports and presentations. Communicates the leaders instructions with various individuals and/or departments. Updates, follows, and keeps delegated tasks and projects on schedule to ensure administrative progress to deadlines. Processes and tracks departmental invoices, bills and payments through accounts payable and corporate credit card if applicable. Reads and analyze incoming mail, memos, submissions, and reports to determine their significance and plan their distribution. Makes recommendations for changes and/or improvement in office systems, working conditions, and equipment. Ensures department is sufficiently stocked with office supplies. Serves as the principle point of administrative contact and liaison with internal and external contacts. Minimum Qualifications High School Diploma/GED 3 years as a secretary or related administrative role Ability to work under/handle stressful situations. Proficient in Microsoft Office and similar applications. Preferred Qualifications Associate’s Degree Prior Healthcare Experience Physical Demands Lift and carry 25 lbs. frequent sitting/standing, frequent keyboard use, *patient care providers may be required to perform activities specific to their role including kneeling, bending, squatting and performing CPR. Job Description Disclaimer: This position description provides the major duties/responsibilities, requirements and working conditions for the position. It is intended to be an accurate reflection of the current position, however management reserves the right to revise or change as necessary to meet organizational needs. Other responsibilities may be assigned when circumstances require. Lehigh Valley Health Network is an equal opportunity employer. In accordance with, and where applicable, in addition to federal, state and local employment regulations, Lehigh Valley Health Network will provide employment opportunities to all persons without regard to race, color, religion, sex, age, national origin, sexual orientation, gender identity, disability or other such protected classes as may be defined by law. All personnel actions and programs will adhere to this policy. Personnel actions and programs include, but are not limited to recruitment, selection, hiring, transfers, promotions, terminations, compensation, benefits, educational programs and/or social activities. https://youtu.be/GD67a9hIXUY Lehigh Valley Health Network does not accept unsolicited agency resumes. Agencies should not forward resumes to our job aliases, our employees or any other organization location. Lehigh Valley Health Network is not responsible for any agency fees related to unsolicited resumes. Work Shift: Day Shift Address: 1200 S Cedar Crest Blvd Primary Location: Lehigh Valley Hospital- Cedar Crest Position Type: Onsite Union: Not Applicable Work Schedule: M-F 8am-4:30pm Department: 1004-09737 LVH - Pharmacy Administration Lehigh Valley Health Network (LVHN) is the region’s largest employer and health care provider of choice. Our nearly 20,000 health care professionals take pride in what they do and are driven by our mission to heal, comfort and care for the people of our community. Submit your Resume to join our Talent Network and stay informed about future opportunities! LVHN is honored to be certified as a Great Place to Work®. LVHN’s culture of trust – and the positive things colleagues said about working at LVHN when surveyed by Great Place to Work and Fortune – align perfectly with what makes a great workplace. This designation tells you that LVHN is a great place to work from hire to retire. If you are someone who aligns with LVHN’s core values – Compassion, Integrity, Collaboration and Excellence – you will have a rewarding and successful career here.