Administrative Assistant

Work Your Magic with us! Start your next chapter and join MilliporeSigma.

Ready to explore, break barriers, and discover more? We know you’ve got big plans – so do we! Our colleagues across the globe love innovating with science and technology to enrich people’s lives with our solutions in Healthcare, Life Science, and Electronics. Together, we dream big and are passionate about caring for our rich mix of people, customers, patients, and planet. That's why we are always looking for curious minds that see themselves imagining the unimaginable with us.

This role does not offer sponsorship for work authorization. External applicants must be eligible to work in the US.

Your Role

As an Administrative Assistant, you will provide essential support to this growing distribution site within our Life Sciences division. Serving as the primary point of contact for the facility, you will manage material procurement, process site paperwork, and generate the daily reports used by management to track operations.

Responsibilities

This is a versatile and exciting role where you will gain hands-on experience with our organizational policies and play a key part in maintaining site documentation and SOPs. You’ll be responsible for assisting employees, visitors, and vendors alike, ensuring smooth daily operations across the office. While you will work independently in the front office, you will also collaborate closely with supervisors and staff in the warehouse to support various projects and site goals. Responsibilities include the following:

 

• Manage front office operations for a dual-building site, ensuring daily activities run smoothly and professionally
• Maintain and organize all physical filing systems to ensure records are accurate and easy to access
• Utilize the corporate document management system to assist with drafting, updating, and retrieving local SOPs and forms
• Generate daily management reports by pulling and analyzing data from SAP, Microsoft Excel, and Microsoft Access
• Support the onboarding process for new personnel, handling administrative steps
• Monitor inventory levels and purchase building supplies through SAP and corporate vendor websites to prevent shortages
• Coordinate with external vendors and site management to schedule and oversee various facility services
• Direct incoming calls and serve as the main point of contact for visitors and vendors arriving at the site
• Facilitate safety onboarding for on-site vendors to ensure compliance with plant safety regulations
• Assist employees with various administrative needs and daily requests to support site operations
• Participate in process improvement initiatives and special projects to help increase office efficiency
• Hours: Monday–Friday. Core shift hours are typically 8:00 AM – 5:30 PM, with flexibility in start and end times (up to a one-hour variance)
  
  

Physical Attributes

• Occasionally lift, push or pull up to 50 lbs.
• Enter the warehouse frequently while wearing appropriate PPE (gloves, vest, safety toe shoes)
  
  

Who You Are

 

Minimum Qualifications

• High School Diploma or GED
• 1 year of professional administrative experience  
  
  

 

Preferred Qualifications

• Associate or Bachelor’s degree in any discipline
• Advanced proficiency in Microsoft Word and Excel, with a working knowledge of Microsoft Access
• Solid mathematical aptitude for accurate data entry and reporting
• Excellent communication skills, with the ability to interact effectively in person, over the phone, and via email
• A proven track record of reliability and consistent attendance
• Strong organizational skills and the ability to stay on task in a fast-paced environment
• A professional and approachable demeanor when representing the site
• High level of discretion and the ability to use sound judgment and diplomacy when handling sensitive information
• Ability to prioritize a shifting workload and stay flexible when moving between different assignments
• Capability to work independently while effectively collaborating with management and warehouse staff
• Strong critical thinking skills, with a focus on attention to detail and seeing tasks through to completion
  
  

Pay Range for this position - $20.00 - $31.00/hour

The offer range represents the anticipated low and high end of the base pay compensation for this position. The actual compensation offered will be determined by factors such as location, level of experience, education, skills, and other job-related factors. Position may be eligible for sales or performance-based bonuses. Benefits offered by the Company include health insurance, paid time off (PTO), retirement contributions, and other perquisites. For more information click here.

What we offer: We are curious minds that come from a broad range of backgrounds, perspectives, and life experiences. We believe that this variety drives excellence and innovation, strengthening our ability to lead in science and technology. We are committed to creating access and opportunities for all to develop and grow at your own pace. Join us in building a culture of inclusion and belonging that impacts millions and empowers everyone to work their magic and champion human progress!

Apply now and become a part of a team that is dedicated to Sparking Discovery and Elevating Humanity!