Executive Assistant

We are looking for a dedicated and proactive Executive Assistant to provide exceptional administrative and operational support to senior leadership. This long-term contract position is based in Rogers, Arkansas, and offers a dynamic environment where organizational skills and attention to detail are highly valued. The role combines traditional executive assistant duties with facilities coordination responsibilities, ensuring smooth day-to-day operations. This position is 100% onsite with a M-F 8AM - 5PM schedule.

Responsibilities:

• Manage executive calendars, coordinate meetings, and arrange travel logistics, including expense reporting.

• Organize and maintain departmental records, develop filing systems, and prepare materials for meetings.

• Facilitate meetings and events by coordinating agendas, taking minutes, and ensuring follow-up on action items.

• Oversee office operations, including managing supplies, addressing IT issues, and liaising with contractors and vendors.

• Conduct daily inspections of office spaces and restock supplies in work areas, restrooms, and the pantry.

• Support on-site events, including catering arrangements and equipment setup.

• Handle visitor registration through systems like iLobby and manage badge requests.

• Monitor building maintenance tasks, including monthly inspections of facilities, emergency equipment, and workspace conditions.

• Provide technical support for platforms like Teams, Zoom, and other office equipment.

• Assist with vendor management and ensure effective communication with external service providers.

• 3-5 years of experience in office management, with exposure to both facilities coordination and executive assistant duties.
• Proficiency in Microsoft Office Suite and other office technologies.
• Strong organizational and time management skills with the ability to prioritize tasks effectively.
• Excellent communication skills and a proactive, detail-oriented demeanor.
• Ability to lift up to 10-12 lbs when necessary.
• Familiarity with vendor and contractor management is a plus.
• Comfortable working autonomously while supporting senior leaders.
• Experience in consumer-packaged goods or retail organizations is an asset.
TalentMatch^®

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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