Executive Assistant

We are looking for a highly organized and proactive Executive Assistant to provide exceptional support to two executives within the insurance industry. This Contract-to-Permanent position is based in Washington, District of Columbia, and offers an opportunity to work in a dynamic and fast-paced environment. The ideal candidate will handle a variety of responsibilities, ranging from scheduling to event planning, ensuring smooth operations across multiple time zones.

Responsibilities:
• Manage complex calendars, including scheduling meetings and coordinating across multiple time zones.
• Book and coordinate travel arrangements, including flights, hotels, and transportation.
• Organize and oversee logistics for executive meetings and company-wide events, such as summits and all-hands meetings.
• Prepare and manage expense reports, ensuring timely submission and accuracy.
• Collaborate with executives to plan and execute high-level events and gatherings.
• Utilize Google Suite tools, such as Google Calendar, Docs, Drive, Slides, and Sheets, to maintain seamless communication and documentation.
• Act as a point of contact for internal and external stakeholders, ensuring effective and efficient communication.
• Monitor and prioritize incoming correspondence, emails, and requests to ensure prompt action.
• Maintain confidentiality and discretion while handling sensitive information.
• Ensure smooth day-to-day operations through proactive problem-solving and attention to detail.
• Proven experience in executive support, with a strong background in managing calendars and scheduling.
• Expertise in booking and coordinating travel arrangements, including international travel.
• Familiarity with Google Suite tools, including Google Calendar, Docs, Drive, Slides, and Sheets.
• Strong organizational skills with the ability to manage multiple priorities and deadlines effectively.
• Demonstrated ability to plan and execute events, including large-scale meetings and summits.
• Excellent communication skills, both written and verbal, with a detail-oriented approach.
• Ability to handle confidential information with discretion and professionalism.
• Flexibility to adapt to changing priorities and work across various time zones.
TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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