What are the responsibilities and job description for the Administrative Assistant position at Robert Half?
Robert Half is assisting a professional services firm in the recruiting for an Administrative Assistant to provide comprehensive administrative support within their organization. The ideal candidate will possess excellent communication skills, a professional demeanor, and the ability to effectively handle multiple deadlines in a fast-paced environment. This role focuses on delivering administrative support to enhance the efficiency of day to day operations while maintaining the highest standards of confidentiality and accuracy.This is a permanent placement opportunity offering health insurance, paid time off, annual bonus eligibility and 401k match. Key Responsibilities:Administrative Support:Manage calendars, schedule meetings, and coordinate travel arrangements Prepare, edit, and format documents, correspondence, and presentations with a high degree of accuracy.Assist in the preparation and filing of legal documents, contracts, and filings, ensuring filings align with deadlinesHandle sensitive and confidential legal correspondence.Client Interaction:Serve as a point of contact for clients and external stakeholders, managing communications professionally and efficiently.Screen, route, and respond to incoming calls and emails, providing outstanding client service.File and Record Management:Maintain organized and up-to-date electronic and physical filing systems for documents.Assist in tracking and logging billable hours for projects using timekeeping softwareTeam Collaboration:Coordinate with other staff members to support projects and deliverables.Assist with meeting preparations, agendas, and minutes when requested.Office Management Tasks:Oversee supply inventory and arrange procurement, ensuring smooth operation of the team’s workspace.Manage incoming and outgoing mail, including deliveries and courier services.
Salary : $50,000 - $60,000
