What are the responsibilities and job description for the Accounts Payable Specialist position at Robert Half?
We are looking for a detail-oriented Accounts Payable Specialist to join our client in New Bedford, Massachusetts. This role is crucial in ensuring accurate and timely processing of vendor invoices, payments, and reconciliations. The ideal candidate will be highly organized, possess strong communication skills, and excel in maintaining compliance with company policies and procedures.
Responsibilities:
•Communicate effectively with project managers and vendors to secure necessary approvals for invoices and resolve discrepancies.
• Prepare and process payments, including checks, credit cards, and electronic transfers, while managing records and filing paid invoices.
• Maintain accurate records of subcontractor and vendor insurance certificates, ensuring compliance with requirements and updating systems accordingly.
• Handle state agency reporting related to subcontractor payments and ensure timely submission.
• Reconcile vendor accounts, credit card statements, and accounts payable to the general ledger.
• Respond promptly to inquiries from vendors and staff regarding invoice statuses and payment details.
• Support the development and improvement of departmental policies and procedures while assisting with special projects as assigned.
• Collaborate with other departments, providing cross-training and assistance when needed.
• Strong understanding of invoice coding, processing, and payment methods.
• Proficiency in reconciling accounts and managing vendor statements.
• Familiarity with insurance certificate requirements and subcontractor compliance.
• Ability to maintain organized records and meet reporting deadlines.
• Excellent communication skills for liaising with vendors and internal teams.
• Proficiency in relevant accounting software and tools.
• Strong attention to detail and problem-solving abilities.
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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Salary : $55,000 - $58,000