Accounts Payable Specialist

We are working with a long-standing client in Portsmouth, Rhode Island to help them identify their next Accounts Payable Specialist. This is a direct hire, permanent role that is in-office. Our client offers a competitive salary and excellent benefits.

• Review, verify, and process vendor invoices for accuracy, completeness, proper authorization, and compliance with company policies
• Match invoices with purchase orders and receiving documents to confirm quantity, pricing, and terms are accurate before processing payments
• Prepare and process payments including checks, electronic transfers, ACH, and wire transfers according to established payment schedules
• Enter invoice data into accounting systems and assign proper general ledger account codes per accounting policies and procedures
• Reconcile vendor statements, monitor account balances, and resolve outstanding balances, discrepancies, or payment disputes
• Communicate with vendors and internal stakeholders regarding invoice status, payment inquiries, and account-related issues
• Maintain organized and accurate records of invoices, payments, vouchers, and correspondence for audit and compliance purposes
• Monitor payment schedules to ensure timely disbursements, avoid late fees, and identify available discount opportunities
• Generate and maintain accounts payable aging reports, payment activity summaries, and cash flow projections
• Assist with month-end and year-end closing activities including reconciliations, accruals, and financial reporting
• Maintain accurate vendor records including banking information, tax documents (W-9s), and payment terms

• 2 years of proven experience in accounts payable, billing, or general accounting roles
• Strong understanding of basic accounting principles, bookkeeping practices, and accounts payable workflows
• Proficiency in accounting software and ERP systems such as QuickBooks, SAP, Oracle, or NetSuite
• Advanced Microsoft Excel skills including data analysis, pivot tables, formulas, and spreadsheet management
• Strong mathematical skills and ability to perform accurate calculations and reconciliations
• Exceptional attention to detail and accuracy in processing invoices, payments, and financial data
• Excellent organizational and time management skills with ability to prioritize tasks and meet deadlines
• Strong written and verbal communication skills for effective interaction with vendors and internal stakeholders
• Ability to work independently as well as collaboratively within a team environment
• Ability to maintain confidentiality of company and vendor financial information

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.