Office Employee IV, District Enrollment Center

POSITION AVAILABLE

Office employee Category IV

District Enrollment Center

Education Service Center

8.5 hours per day, which includes 8 hours of paid work time and 30 minutes of unpaid lunch time

52 weeks per year

$25.41 to $30.57 per hour plus benefits based on current AFSCME contract

Primary Responsibilities

• Receive incoming calls and office visitors, showing sensitivity to families concerning culture and diversity.
• Provide excellent customer service. Meet and greet all families.
• Manage the enrollment paperwork of all incoming families for each building in the district.
• Complete phone and walk-in registrations, manage enrollments and records for all district families.
• Collaborate with elementary, middle, and high school staff regarding enrollments of incoming students.
• Work with the enrollment center staff to ensure enrollments are entered and provided to buildings in a timely manner.
• Manage student data in Infinite Campus and maintain records using databases and spreadsheets.
• Review that enrollments are entered accurately and that resident districts are entered correctly in Infinite Campus.
• Work with enrollment staff to validate MARSS numbers in MDE state system.
• Maintain records and manage files sent out districtwide.
• Prep records to be scanned to buildings.
• Prepare record requests to be sent electronically.
• Work with families to provide information on how to gain school district information. Collaborate on content for enrollment center web pages.
• Enter student data and update spreadsheets provided to buildings.
• Work with transportation, health services and guidance departments.
• Other duties as assigned.
  
  

Qualifications

• High school diploma or GED required. Three years or more of office support experience preferred.
• Fluent in Spanish required (spoken and written) to effectively communicate with families in the enrollment center.
• Proven record of strong organizational skills in a busy office with frequent interruptions.
• Word processing experience, preferably PC and Microsoft Word.
• Proficient skills with databases such as Excel, Google Sheets. Google Calendar, email.
• Knowledge of programs such as Infinite Campus and Skyward.
• Understanding and effective management of budgets.
• Ability to manage the office and effectively problem-solve.
• Excellent grammar, spelling, math, editing, writing and problem-solving skills.
• Trustworthy with the ability to work independently, make decisions and maintain confidentiality.
• Ability to work with diverse populations and personalities.
• Ability to collaborate effectively with staff within the program and across the district to support and further program goals.
• Welcoming attitude with strong interpersonal skills and rapport.
  
  

Note: Testing is required for this position. Applicants must show proficiency in technology and clerical skills.

APPLICATION PROCEDURE

Apply on-line at http://www.applitrack.com/rdale/onlineapp/

Internal AFSCME staff have priority consideration.

POSITION OPEN UNTIL OCTOBER 4, 2026