Supply Chain Analyst III: 3025

Technical Skills

Must Have

• Material Coordination
• Procurement
• Quality
• Supply Chain

Position Overview

We are seeking a highly organized and detail-oriented Parts / Materials Coordinator to support material flow, procurement activities, inventory management, and equipment logistics within a fast-paced engineering and laboratory environment.

This role plays a key part in ensuring materials, components, tools, and equipment are accurately tracked, readily available, and compliant with quality standards throughout their lifecycle. You will collaborate with engineering, laboratory operations, quality, sourcing, and finance teams to maintain efficient material operations.

Key Responsibilities

Material & Inventory Coordination

• Track incoming parts, materials, and component deliveries.
• Receive and allocate materials within inventory systems.
• Maintain accurate inventory records and stock levels.
• Perform cycle counts and inventory reconciliations.
• Identify shortages, discrepancies, and inventory risks.

Shipping, Receiving & Logistics

• Manage daily shipping and receiving activities.
• Verify packing slips against purchase orders and requests.
• Inspect incoming shipments for damage and resolve discrepancies.
• Coordinate outbound shipments for repairs, returns, and calibration.
• Maintain shipping documentation and tracking records.

Procurement & Purchasing Support

• Initiate purchasing card (PCard) transactions.
• Process procurement requests through ERP or purchasing systems.
• Monitor open purchase orders and delivery schedules.
• Coordinate with suppliers, procurement teams, and vendors.
• Support returns, replacements, and RMA processes.

Material Control & Quality Compliance

• Maintain part identification and material traceability.
• Ensure proper segregation of accepted, quarantined, and nonconforming materials.
• Support incoming inspection activities.
• Maintain Certificates of Conformance (CoC) and related documentation.
• Assist with audit readiness and quality compliance activities.

Hardware & Workflow Coordination

• Initiate hardware and material workflows.
• Track material movement through build and testing processes.
• Maintain visibility of material allocation and usage.

Equipment & Calibration Coordination

• Track calibration schedules and due dates.
• Coordinate equipment shipments with calibration vendors.
• Maintain calibration records and certificates.
• Ensure expired or out-of-calibration equipment is properly segregated.

Operational Support

• Prepare and stage materials for scheduled builds and testing.
• Coordinate material readiness with engineering and laboratory teams.
• Improve operational efficiency by ensuring timely material availability.

Qualifications

• Experience in material coordination, procurement, quality, supply chain, or a related field.
• Familiarity with ERP, procurement, or purchasing systems.
• Knowledge of inventory control and material traceability.
• Strong organizational, planning, and tracking abilities.
• Proficiency with Microsoft Office applications.
• Ability to work effectively with cross-functional technical teams.

Preferred Qualifications

• Experience in quality systems or regulated industries.
• Background supporting engineering or laboratory environments.
• Familiarity with calibration and measurement equipment (M&TE) coordination.

Key Competencies

• Strong attention to detail
• Excellent organizational skills
• Effective communication and teamwork
• Problem-solving mindset
• Accountability and follow-through

Success Measures

• High inventory accuracy
• On-time material availability
• Reduced material-related delays
• Calibration and equipment compliance
• Improved operational efficiency