Meeting Event Planner

Job Title: Event Planner/Admin Coordinator

Duration: 3 Months (Possible extension)

Location: Maple Grove, MN 55369

Hybrid Role

Responsibilities:

• Assist in the coordination and operational support of educational programs and tools to support customer-facing Medical Education for Coronary Therapies customers.
• Coordinates the planning and delivery of Medical Education customer training or research programs including in-person, virtual, observation, live broadcast, and local dinner programs.
• Includes communication with customers to coordinate logistics for their participation in the event (e.g., hotel, transportation, schedule).
• Includes management of all aspects of registration including invitations, travel, and hotel accommodations to ensure that logistics are effectively managed for all participants and faculty.
• Complete, track, and archive documentation for compliance (including all contract requests, service requests, event requests, HCP spend reporting), HCP payments, vendor payments, and internal requirements.
• Possesses technical aptitude and basic knowledge of interventional cardiology products and systems.
• Acquires, maintains, and transports equipment used for hands-on customer training and education is present and functional at Med Ed programs as well as national symposia.
• Attends events to ensure that details associated with hands-on equipment, participants, lodging, faculty, and agendas are attended to and that problems are corrected.
• Works closely with Medical Education Strategists, Medical/Scientific Affairs to develop and execute programs and ensure compliance in all our training processes.

Education/Experience:

• Bachelor’s degree required.
• 4 years of experience in event management and/or conducting training programs
• Strong project management and organization skills, including expense management and reporting
• Must be able to work autonomously on multiple projects at one time
• Experience with training in the medical device industry or other highly regulated environments
• Technical aptitude and ability to think strategically with appetite for innovation and continuous learning
• Ability to travel up to 20%

Preferred:

• Knowledge of MS Office Suite, SalesForce.com, Concur, CVENT or similar event management software
• Knowledge of Interventional Cardiology products