Payroll Specialist

Title: Payroll Specialist

Location: San Jose, CA

Duration: 4 Month Contract Possibility of Extension

Shift: 7:00 AM - 4:00 PM (Monday to Friday)

Note: Those Candidates who can work on W2 basis without any sponsorship are encouraged to apply.

Description:

• Process the payroll accurately, correctly and on time – done by daily validations, crewsheet entry and approval.
• Balance payroll register to TAS, Kronos Time and Attendance system or other payroll systems.
• Generate accurate payroll reports using payroll systems.
• Maintain TAS or Kronos Time and Attendance system (or other systems) and any upgrades and enhancements to ensure correct reporting of hours being paid.
• Respond to/resolve hourly payroll issues.
• May also respond to/resolve salary payroll issues.
• Ensure adequate back-up is available for payroll duties.
• Audit Controls – trace the payroll process for any employee.
• Generate reports as needed for regulatory purposes.
• Resolve payroll discrepancies. Interact effectively with others and resolve conflict.
• May process grievance payments as requested by HR Personnel.
• Assist with Production Execution work as needed.
• May reconcile P card usage. May remedy “blocked invoices” and GRIR issues.
• Prepares and enters data for monthly financial close, checking for accuracy and completeness.
• Pulls standard reports and shares them with finance and business teams as needed.
• Updates trackers and spreadsheets for key financial and operational metrics Assists with basic data validation and flags discrepancies to the appropriate team.
• May calculate pension payments for current employee and calculate payments for employee health insurance for both active and retired employees .
• Ensure adherence to all standard work processes, including K-LEAN processes. Responsible for compliance with all regulations.
• Food Safety – plant in proper sanitary condition at all times, including allergen control, pest control, guidelines followed.
• Compliance with food safety policies and procedures.
• Responsible for MCRS® sustainability: Ensure achievement of all area / shift KPIs; ensure adherence to and continuous improvement of all area / shift MCRS® elements.
• Responsible for supporting the execution of relevant projects within assigned area / shift.
• Responsible for supporting talent management process for hourly employees. Ensure Diversity and Inclusion meets / exceeds corporate standards.
• Proactively engage in the development and training of hourly labor and support such plans developed by plant leadership.
• Maintain understanding of processes and functional interdependencies.
• Recognize and escalate, as needed, those issues identified as risks to, or opportunities to improve, plant performance.
• Drive Company Values. Adhere to and administer company policies and procedures. Other duties as assigned.

Candidate Minimum Qualifications:

• Extensive experience working with a collective bargaining agreement required.
• Time management skills required.
• Experience using Microsoft Office suite of products required.
• 2 - 3 years of payroll experience in a large corporation - experience with WFM, UKG, Kronos, etc.
• Candidate Preferred Qualifications: - BS in Business Administration or Finance preferred.
• Extensive experience with interpersonal relations and advanced interpersonal and communication skills preferred.
• Experience working in a fast pace, multitasking environment preferred.
• Strong ability to quickly adapt to changing priorities preferred.
• Strong critical thinking and problem solving skills very desirable.

Education Required:

• High school diploma/GED required.