Accounts Payable Analyst

JOB SUMMARY:

The Sr. Accounts Payable Analyst is responsible for overseeing day-to-day accounts payable operations, ensuring the accurate and timely processing and payment of vendor invoices. This role supports month-end close, maintains strong vendor relationships, ensures compliance with internal controls and regulatory requirements, and serves as a subject-matter expert for accounts payable processes and systems.

ESSENTIAL FUNCTIONS:

• Process vendor invoices accurately using proper general ledger coding and three-way matching
• Investigate and resolve invoice discrepancies and payment issues in a timely manner
• Prepare and execute accounts payable payment runs in accordance with company policies and internal controls
• Ensure timely and accurate vendor payments; reconcile accounts payable reports and resolve variances
• Maintain vendor master data, including setup, updates, banking verification, and ongoing vendor inquiries
• Process employee expense reports in compliance with company policy
• Complete intercompany reconciliations related to accounts payable
• Prepare and post month-end journal entries, including VIM and manual AP accruals
• Manage corporate credit card programs, including statement review and month-end reconciliations
• Prepare and issue annual 1099 forms in compliance with regulatory requirements
• Monitor and resolve open items in the vendor invoice management (VIM) system
• Support month-end close activities related to accounts payable

ADDITIONAL DUTIES:

• Support internal and external audits by preparing documentation, reports, and disbursement details
• Prepare cash and check disbursement schedules for auditors and regulatory reporting
• Track and manage annual blanket purchase orders
• Generate general ledger, legal invoice, and ad hoc reports as requested
• Maintain tracking logs to ensure accurate and complete AP posting each month
• Serve as a key user for the vendor imaging system, providing user support and process guidance
• Serve as a key user for the ERP system, including testing and continuous process improvements
• Manage property tax payments and related documentation
• Administer petty cash transactions and reconciliations
• Process and reconcile utility invoices
• Track contractor payments and maintain supporting documentation
• Perform account and vendor analysis as needed
• Collaborate cross-functionally to facilitate invoice approvals and resolve issues
• Maintain a working knowledge of sales tax requirements applicable to accounts payable
• Perform other duties as assigned to support accounting operations

JOB QUALIFICATIONS:

• Associate's degree in Accounting required; Bachelor's degree preferred
• 3–4 years of progressive accounts payable experience, preferably in a similar industry
• Strong analytical, problem-solving, and organizational skills with a high level of attention to detail
• Ability to work independently while managing multiple priorities and deadlines
• Effective written and verbal communication skills
• Proficiency in Microsoft Office (Excel, PowerPoint, Outlook)
• Experience with ERP systems and vendor invoice management tools preferred

We are an Equal Opportunity Employer and do not discriminate on the basis of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, veteran status, or any other legally protected status. All employment decisions are based on business needs, job requirements, and individual qualifications.