What are the responsibilities and job description for the Early Childhood Preschool Head Start Administrative Assistant position at Regional Office of Education #33?
Position Title: Administrative Assistant – Early Childhood Preschool/ Head Start
Location: Assigned by Director
Department: Early Childhood Preschool
Reports to: Director of Early Childhood Preschool
FLSA Class: Non-Exempt
Revised Date: 08/26/2025
SUMMARY:
The Administrative Assistant provides essential office and administrative support for the Early Childhood Programs, including Preschool for All, Expansion, Head Start, Prenatal to Age 3, and Early Head Start. This role serves as the first point of contact for families, staff, and visitors, ensuring a welcoming and professional environment while supporting the daily operations of the program.
KEY RESPONSIBILITIES:
- Provide administrative support for all Early Childhood Programs, including scheduling, document preparation, and recordkeeping.
- Field telephone calls and direct visitors using a “no wrong door” approach to ensure all inquiries are welcomed and addressed appropriately.
- Maintain a friendly and professional demeanor to create a welcoming office environment for families, staff, and partners.
- Monitor and manage office supply inventory, ordering essential supplies as needed.
- Ensure compliance with all State, Federal, and ROE #33 guidelines in a professional manner.
QUALIFICATIONS, KNOWLEDGE, & CRITICAL SKILLS:
- High School Diploma or equivalent required; Associate’s Degree preferred.
- Experience in administrative support, customer service, or office management preferred.
- Strong organizational and time-management skills with the ability to handle multiple priorities.
- Excellent communication and interpersonal skills for working with families, staff, and community partners.
- Proficiency in Google Suite, Microsoft Office, or similar platforms for scheduling, documentation, and communication.
- Ability to maintain confidentiality and follow agency policies and procedures.
ABOUT THE PROGRAM:
The Early Childhood Education Programs through the Regional Office of Education #33 serve children and families across Henderson, Knox, Mercer, and Warren counties. Our mission is to provide high-quality early learning experiences that prepare children for success in school and life. As the Administrative Assistant, you will help ensure smooth program operations while providing a welcoming and supportive environment for families and staff.
Working for ROE #33 is rewarding, and when you leave for the day, you’ll know you’ve made a difference in your community.
Copy and paste the link below into your browser to view our benefits:
Benefits: https://bit.ly/BenisFY25
Job Type: Full-time
Pay: $31,200.00 - $37,050.00 per year
Work Location: In person
Salary : $31,200 - $37,050
