Marketing Operations Assistant

Operations & Marketing Assistant

Coconut Grove, Miami

Job Title: Operations & Marketing Assistant

Location: Miami, FL (Coconut Grove)

About the Role

We are seeking a highly organized and dynamic individual to support the President of a privately held real estate company and its Controller based in Miami. This is a hands-on, varied role that requires a proactive professional who thrives in a fast-paced environment, enjoys managing multiple projects simultaneously, and can balance both strategic and operational responsibilities.

This position is ideal for an experienced Assistant or operations professional looking to step into a broader role with significant exposure to leadership, investor relations, marketing, and cross-company initiatives.

Key Responsibilities

• Serve as a trusted partner to the President, managing priorities, communications, and special projects across three operating entities.
• Oversee the day-to-day operations of a small office in Coconut Grove, ensuring smooth business flow and a professional environment.
• Coordinate, prepare, and refine investor presentations, board materials, and executive reports in CANVA, Powerpoint or similar product.
• Work closely with the Controller on any finance related projects that may need additional support.
• Lead and track execution of key initiatives, ensuring alignment with company goals and timely completion.
• Act as a central point of contact between leadership, staff, and external stakeholders.
• Manage multiple administrative, financial, and operational projects simultaneously.
• Provide oversight and support across areas including investor relations, business development, marketing, and corporate operations.
• Anticipate needs, identify gaps, and proactively recommend solutions to drive efficiency and effectiveness.

Qualifications

• 2 years of experience as an Executive Assistant, Operations Manager, Marketing Assistant or similar role in real estate, investment, or related industries.
• Strong organizational and multitasking skills with a proven ability to manage several competing priorities.
• Exceptional written and verbal communication skills.
• Highly proficient in Microsoft Office Suite (PowerPoint, Excel, Word); experience with design and presentation tools a plus (ie CANVA or similar).
• Comfortable managing both high-level projects and detailed administrative tasks.
• Discreet, professional, and able to handle confidential information with integrity.
• Entrepreneurial mindset: enjoys a varied workload and thrives outside of a 9–5 routine.
• Located close to Coconut Grove with the ability to work full-time in the company's office.

Why Join?

• Opportunity to work directly with the President and senior leadership team of a dynamic real estate company.
• Broad exposure across multiple operating companies and projects.
• A role with variety, responsibility, and the chance to make a direct impact on business best practice, procedures and technology implementation.
• Entrepreneurial culture with a new office in Coconut Grove, FL