What are the responsibilities and job description for the Roofing Executive Assistant position at Recruiting Solutions?
Roofing Executive Assistant
We are a reputable, growing, family-owned, and operated roofing contractor in the upper peninsula, and we have experienced unprecedented growth as we continue to serve the area. Our reputation is built on quality, personalized service, and attention to detail. From initial consultation throughout the completion of projects, we are committed to providing the highest level of service, as client satisfaction is paramount.
Reporting to the president, the roofing executive assistant will be responsible for managing schedules, communication, project documentation and deadlines vendor relations, safety protocols, and all office administrative tasks.
Essential Responsibilities
Coordinating meetings, job site visits, and project milestones for executives. This includes managing overlapping priorities and ensuring executives are present for important negotiations or inspections.
Acting as the point of contact between executives, internal staff, clients, subcontractors, and suppliers. This involves drafting correspondence, distributing project updates, and relaying urgent messages promptly.
Preparing proposals, contracts, permits, and internal reports. Keeping organized digital or physical records of bids, invoices, and safety documentation is essential for compliance and efficiency.
Assisting with preliminary research, sourcing materials, coordinating with architects or engineers, and maintaining schedules for ongoing roofing projects.
Overseeing expense reports, processing invoices, managing budgets, and sometimes negotiating with suppliers to ensure cost-effective procurement of roofing materials.
Arranging transportation and accommodations for executives and project teams, especially when overseeing multiple job sites across regions.
Organizing project meetings, preparing agendas, taking minutes, and following up on action items with stakeholders.
Essential Qualifications
Minimum of 3 -5 years of experience as an executive assistant, preferably with a roofing or construction company.
Hands-on experience with QuickBooks Online accounting software (CoA, Classes, etc). preferred.
High attention to detail and accuracy
Proficiency in Google Suite, Microsoft Excel and other financial software.
A solid understanding of construction accounting principles.
Ability to manage multiple priorities and support office operations
We are an equal employment opportunity employer, with a drug-free workplace. In addition to the competitive wages and incentives, we provide the opportunity to become an integral part of the continued growth of our organization. All qualified applicants will receive consideration without regard to race, color, religion, gender, national origin, disability status, protected veteran status, or any other characteristic protected by law. Veterans are encouraged to apply.
Pay: $45,000.00 - $50,000.00 per year
Benefits:
- Flexible schedule
- Health insurance
- Paid time off
Work Location: In person
Salary : $45,000 - $50,000