What are the responsibilities and job description for the Property Administrative Assistant position at RecruitHook?
Our client, a growing Commercial Real Estate Private Equity firm, is looking for a highly organized and detail-oriented Administrative Assistant to support our Regional Property Management Team, overseeing a portfolio of 20–30 commercial buildings totaling over 4 million square feet. This position is ideal for a 5 plus years of experience
Key Responsibilities:
- Assist the Regional Property Management team with day-to-day administrative operations across the building portfolio.
- Coordinate vendor work, preventative maintenance scheduling, and service contracts.
- Track and manage purchase orders, work orders, and invoices.
- Maintain property data, lease documentation, insurance certificates, and compliance records.
- Liaise with tenants, vendors, and internal departments to ensure smooth communication and follow-up.
- Support with budgeting, reporting, and property inspections.
- Help coordinate insurance renewals, claims, and certificates of insurance.
- Provide administrative support on ad hoc projects as needed.
Requirements:
5 plus years of relevant experience in real estate, property management, or commercial office support preferred.
- Strong organizational and communication skills.
- Ability to prioritize and manage multiple tasks efficiently.
- Proficiency with Microsoft Office Suite (Excel, Word, Outlook); Yardi or other PM software a plus.
- Self-starter with a proactive, team-oriented attitude.