Property Administrative Assistant

Our client, a growing Commercial Real Estate Private Equity firm, is looking for a highly organized and detail-oriented Administrative Assistant to support our Regional Property Management Team, overseeing a portfolio of 20–30 commercial buildings totaling over 4 million square feet. This position is ideal for a 5 plus years of experience

Key Responsibilities:

• Assist the Regional Property Management team with day-to-day administrative operations across the building portfolio.
• Coordinate vendor work, preventative maintenance scheduling, and service contracts.
• Track and manage purchase orders, work orders, and invoices.
• Maintain property data, lease documentation, insurance certificates, and compliance records.
• Liaise with tenants, vendors, and internal departments to ensure smooth communication and follow-up.
• Support with budgeting, reporting, and property inspections.
• Help coordinate insurance renewals, claims, and certificates of insurance.
• Provide administrative support on ad hoc projects as needed.

Requirements:

5 plus years of relevant experience in real estate, property management, or commercial office support preferred.

• Strong organizational and communication skills.
• Ability to prioritize and manage multiple tasks efficiently.
• Proficiency with Microsoft Office Suite (Excel, Word, Outlook); Yardi or other PM software a plus.
• Self-starter with a proactive, team-oriented attitude.