Office Operations and Logistics Coordinator

Company Description

RB America Corp. specializes in high-quality metal stamping and powder coating solutions for a wide range of industrial applications. Backed by decades of Italian expertise, the company is committed to delivering durable, reliable, and high-performance products in the USA.

Our focus is on precision, efficiency, and continuous improvement to meet the highest industry standards and support diverse market needs.

Job Description

We are looking for a detail-oriented and proactive Office Operations and Logistics

Coordinator to manage a variety of logistical and administrative tasks. This role will support

daily operations by coordinating incoming and outgoing shipments, ensuring proper handling

of customs documentation, working closely with customs brokers, and organizing the arrival

and dispatch of goods.

The position will also support general office operations and assist with the implementation

and management of a new office management system designed to streamline logistics,

inventory tracking, and administrative workflows.

This is a full-time, on-site position based in Kansas City, MO.

Minimum Requirements

● Strong organizational and multitasking abilities with high attention to detail

● Good written and verbal communication skills

● Ability to work independently while also collaborating with a team

● Strong problem-solving skills and ability to manage multiple priorities effectively

● Proficiency with office software and logistics or inventory systems

● Ability to manage documentation accurately and maintain organized records

Experience in logistics, customs operations, or warehouse coordination is a plus.

Essential Job Duties

The ideal candidate is capable, proactive, and ready to grow with the company. As an Office

Operations and Logistics Coordinator, you will:

Container Logistics and Incoming Goods Management:

● Coordinate and manage the logistics of incoming containers, ensuring timely arrival

and accurate documentation.

● Track and monitor shipments to ensure transportation and delivery processes run

smoothly.

● Organize and store incoming goods from overseas, ensuring they are distributed

correctly within the office or warehouse as per internal needs.

● Verify the accuracy of all incoming documentation, including customs documents, bills

of lading, shipping manifests, and domestic delivery receipts.

● Coordinate and manage the logistics of incoming shipments from domestic U.S.

suppliers, ensuring timely arrival and proper handling.

● Track and monitor domestic shipments to confirm accuracy and on-time delivery.

Outgoing Shipments and Documentation Management:

● Coordinate the logistics of outgoing shipments, preparing and verifying all necessary

documentation (commercial invoices, packing lists, shipping labels, bills of lading).

● Monitor the shipment process to ensure timely delivery and resolve any issues that

arise.

● Ensure that all outgoing documentation is accurate, complete, and compliant with

applicable regulations.

● Coordinate with carriers and internal teams to track shipments and confirm delivery

timelines.

Customs Documentation and Broker Coordination:

● Review and verify customs documentation for accuracy and compliance.

● Communicate with customs brokers to facilitate smooth customs clearance and resolve

import/export issues.

● Maintain and organize all customs-related documentation in accordance with

applicable regulations.

Outgoing Goods and Documentation Management:

● Coordinate logistics for outgoing shipments and ensure timely dispatch of goods.

● Prepare and verify shipping documentation including commercial invoices, packing

lists, and shipping labels.

● Ensure all shipping documentation is accurate and compliant with applicable

regulations.

General Office Operations:

● Support day-to-day office operations including filing, correspondence management,

and data entry.

● Assist with scheduling meetings, appointments, and internal coordination activities.

● Maintain office supplies and coordinate ordering when necessary.

● Support administrative activities that contribute to an efficient and organized office

environment.

System Management and Implementation:

● Assist with the setup and management of the company’s new office management

system.

● Track and input operational data to improve logistics and office workflow efficiency.

● Provide support and guidance to team members as the system is implemented and

adopted.

Please note this list is not designed to cover or contain a comprehensive list of activities,

duties, or responsibilities that are required for this job. Duties, responsibilities, and activities

may change at any time with or without notice.

Working Conditions

● On-site role in a fast-paced, hands-on environment.

● Close collaboration with leadership and cross-functional teams.