Summer Camp - Administrative Assistant

This position provides essential administrative support to the camp office. Responsibilities include answering camp phone calls, responding to emails, assisting parents and camp staff with day-to-day logistics, and supporting Camp Directors in various tasks. 

Position Description Responsibilities

• Handle office communication by answering phone calls, responding to emails, and greeting parents or visitors in a friendly and professional manner.
• Assist with common parent inquiries and logistical needs, such as managing lost and found items, early camper pick-ups, and daily check-in or check-out procedures.
• Support Camp Directors and other administrative staff with clerical tasks including data entry, record-keeping, and organizing camp documents.
• Maintain an organized, efficient office environment, ensuring that resources and information are easily accessible to camp staff and parents.
• Collaborate with all camp teams to help solve day-to-day issues, ensuring a smooth and positive experience for campers and families.
• Serve as a stand-by substitute counselor or activity instructor, stepping in to lead or assist with camper groups or activities in the absence of regularly scheduled staff.

Desired Qualifications

• Strong organizational and communication skills, with the ability to multitask and respond promptly to changing needs.
• Proficiency in basic office software and technologies (email platforms, phone systems, etc.).
• Familiarity with or interest in working directly with children, whether through prior childcare, teaching, or camp experience.
• Willingness and flexibility to assume counselor or activity instructor duties on short notice, adjusting to various age groups and activity types.

Performance Factors

Attendance and Dependability: The employee can be depended on to report to work at the scheduled time and is seldom absent from work. Employee can be depended upon to complete work in a timely, accurate, and thorough manner and is conscientious about assignments.

Communication and Contact: The employee communicates effectively both verbally and in writing with superiors, colleagues, and individuals inside and outside the School.

Relationships with Others: The employee works effectively and relates well with others, including superiors, colleagues, and individuals inside and outside of the School. The employee exhibits a professional manner in dealing with others and works to maintain constructive working relationships.