What are the responsibilities and job description for the Administrative Assistant/Inspection position at Quadel Consulting Corporation?
AtQuadel, we believe great work starts with great people. That's why we focus on building teams that care deeply about the communities we serve and the colleagues we work beside every day. We're currently seeking dedicated professionals who are ready to grow with us and help drive our mission forward.
The Administrative Assistant/Inspection Scheduler provides clerical and administrative support to the project team. Responsibilities may include, but are not limited to inspection scheduling, customer and team member communication, data entry, document preparation and coordination of routine office tasks. The position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. Familiarity with affordable housing or property management systems is preferred.
DUTIES AND RESPONSIBILITIES:
Quadelis an Equal Opportunity Employer. We are committed to creating an inclusive environment for all employees and applicants. Employment decisions are based on merit, qualifications, and business needs without regard to race, color, religion, sex (including pregnancy, sexual orientation, gender identity), national origin, age, disability, genetic information, veteran status, or any other legally protected status.
Reasonable Accommodation
Quadelis committed to providing reasonable accommodations to individuals with disabilities during the application, interview, and employment process. If you need assistance or accommodation due to a disability, please contact Human Resources.
Background and Employment Eligibility
Employment withQuadelmay be contingent upon successful completion of a background check and verification of employment eligibility as required by law.
Drug-Free Workplace
Quadelmaintains a drug-free workplace in accordance with applicable federal and state laws.
At-Will Employment Statement
Employment withQuadelis at-will, meaning that either the employee orQuadelmay terminate the employment relationship at any time, with or without cause or notice, in accordance with applicable law.
Notice to Applicants
This job posting does not constitute a promise or contract of employment.Quadelreserves the right to modify job duties, requirements, and benefits at any time as business needs evolve.
Equal Opportunity Employer/Veterans/Disabled Quadel is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability. If you'd like to view a copy of the company's affirmative action plan, please email jpasyanos@quadel.com. If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact 202-789-2500. This telephone line and the email address above can help job seekers with disabilities requesting accessibility assistance or an accommodation in the job application process. Please do not call about the status of your job application if you do not require accessibility assistance or an accommodation. Messages left for other purposes, such as following up on an application or non-disability related technical issues, will not receive a response.
The Administrative Assistant/Inspection Scheduler provides clerical and administrative support to the project team. Responsibilities may include, but are not limited to inspection scheduling, customer and team member communication, data entry, document preparation and coordination of routine office tasks. The position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. Familiarity with affordable housing or property management systems is preferred.
DUTIES AND RESPONSIBILITIES:
- Provide general clerical and administrative support to project staff, including data entry, filing, document preparation and mail handling.
- Coordinate and schedule inspections by managing calendars, confirming appointments and addressing any rescheduling needs.
- Maintain and update inspection schedules, customer communications and other relevant data using property management and office systems (e.g., Yardi, Emphysis Elite, MRI, Microsoft Office Suite).
- Draft correspondence, generate appointment letters, and prepare inspection packets or meeting materials.
- Answer phones, respond to email inquiries, and direct calls or messages to the appropriate personnel.
- Maintain accurate records and ensure timely documentation of inspection and program-related activities.
- Collaborate with other departments to ensure inspections and administrative tasks are completed efficiently and on time.
- Provide excellent customer service throughout the scheduling process, addressing inquiries and concerns promptly and professionally.
- Assist with administrative tasks such as invoice processing, supply ordering, and file maintenance in accordance with office procedures.
- Assist with special projects related to inspections and related tasks.
- Other administrative duties can be assigned.
- A high school diploma or equivalent is required.
- One year of related experience is preferred. Familiarity withinthe affordable housingindustry is a plus.
- Proficiency in Microsoft Office applications (Excel, Word, Outlook) isrequired.
- Experience with Yardi a plus.
- Occasionally required to stand.
- Occasionally required to walk.
- Frequently required to sit.
- Continually required to utilize hand and finger dexterity.
- Continually required to talk or hear.
- Continually utilize visual acuity to operate equipment, read technical information, and/or use a keyboard.
- Occasionally/required to lift/push/carry items less than 25 pounds/ up to 25 pounds/ up to 50 pounds/ more than 50 pounds.
- This description outlines the general content and requirements associated with the performance of this role. It should not be interpreted as an exhaustive list of duties, responsibilities, or physical demands.
Quadelis an Equal Opportunity Employer. We are committed to creating an inclusive environment for all employees and applicants. Employment decisions are based on merit, qualifications, and business needs without regard to race, color, religion, sex (including pregnancy, sexual orientation, gender identity), national origin, age, disability, genetic information, veteran status, or any other legally protected status.
Reasonable Accommodation
Quadelis committed to providing reasonable accommodations to individuals with disabilities during the application, interview, and employment process. If you need assistance or accommodation due to a disability, please contact Human Resources.
Background and Employment Eligibility
Employment withQuadelmay be contingent upon successful completion of a background check and verification of employment eligibility as required by law.
Drug-Free Workplace
Quadelmaintains a drug-free workplace in accordance with applicable federal and state laws.
At-Will Employment Statement
Employment withQuadelis at-will, meaning that either the employee orQuadelmay terminate the employment relationship at any time, with or without cause or notice, in accordance with applicable law.
Notice to Applicants
This job posting does not constitute a promise or contract of employment.Quadelreserves the right to modify job duties, requirements, and benefits at any time as business needs evolve.
Equal Opportunity Employer/Veterans/Disabled Quadel is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability. If you'd like to view a copy of the company's affirmative action plan, please email jpasyanos@quadel.com. If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact 202-789-2500. This telephone line and the email address above can help job seekers with disabilities requesting accessibility assistance or an accommodation in the job application process. Please do not call about the status of your job application if you do not require accessibility assistance or an accommodation. Messages left for other purposes, such as following up on an application or non-disability related technical issues, will not receive a response.