What are the responsibilities and job description for the Accounting Clerk position at PTS Advance?
Job Summary:
The Project Controls Accounting Clerk is responsible for reviewing purchase orders, invoices, and supporting documentation to ensure proper accounting treatment, coding accuracy, contract compliance, and adherence to company policies and project requirements. This position supports the Project Controls and Accounting teams by validating transactions, identifying discrepancies, resolving issues with stakeholders, and helping maintain accurate project cost records.
The ideal candidate is highly detail-oriented, possesses strong analytical skills, and can effectively collaborate with procurement, accounts payable, project managers, contractors, and accounting personnel.
Job Responsibilities:
1. Review purchase requisitions for proper coding and accounting treatment.
2. Review vendor invoices for accuracy, completeness, and compliance with purchase orders and contract terms.
3. Verify invoiced amounts, quantities, rates, and supporting documentation.
4. Ensure invoice coding aligns with approved purchase orders and project cost structures.
5. Ensure purchases are appropriately classified as capital or expense.
6. Identify and communicate coding errors prior to transaction processing.
7. Review sales and use tax treatment and escalate concerns when discrepancies are identified.
8. Track and resolve invoice exceptions with vendors, procurement, project personnel, and Accounts Payable.
9. Maintain organized electronic records of invoices, purchase orders, contracts, and supporting documents.
10. Support month-end close activities.
11. Support audits by gathering and organizing required documentation.
12. Performs other related duties as assigned.
Internal Controls:
Understands and complies with established departmental processes and procedures designed to support internal controls efforts. Identifies and brings to the attention of department management internal controls deficiencies.
Successful incumbents will have:
1. High School diploma
2. 6 years of accounting, accounts payable, procurement, project controls, or related experience preferred.
3. Experience reviewing purchase requisitions, contracts, and invoices in a project or construction environment preferred.
4. Experience with ERP systems such as SAP, Coupa, or similar systems a plus;
5. Proficient in Microsoft Excel, Word, and Outlook preferred.
6. Ability to prioritize multiple assignments in a fast-paced project environment.
7. Strong work ethic, attention to detail, commitment to accuracy, and professional attitude.
8. Possess strong organizational and time management skills;
9. Strong problem solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills;
10. Thorough knowledge of applicable accounts payable/general ledger systems and procedures, financial chart of accounts and corporate procedures;
11. Ability to communicate effectively verbally and in writing.