What are the responsibilities and job description for the Office Administrator- (AEC) position at Psomas?
Office Administrator
Own Your Future at Psomas
Join a 100% employee-owned firm built for long-term thinking, shared success, and meaningful impact.
Psomas is looking for an organized, friendly and proactive Office Administrator to support our South Jordan, UT and Saratoga Springs, UT offices. This role keeps day-to-day operations running smoothly across both locations-creating a well-organized, welcoming, and efficient office environment where teams can do their best work. You'll be the connective hub for office operations, facilities, vendors, and employee experience. Your work directly supports productivity, culture, and the overall functioning of both offices.
Why Psomas
- Shared Success: An ownership culture that rewards long-term thinking and doing what's right.
- Retirement Benefits: Company-funded ESOP 401(k) with immediate match.
- Learning and Development: Access ongoing training to build your skills.
- People-First Culture: Collaborative teams that invest in your development.
- Meaningful Work: Community-impact projects plus ways to give back.
- An office environment second to none with a full-service gym, an indoor basketball court, dedicated training rooms, a cafeteria, and fully equipped game room that includes a bowling alley!
What You'll Do
You'll manage office operations across two locations, ensuring everything runs smoothly-from facilities and supplies to events and employee experience. You'll also serve as a key point of contact for vendors and internal teams, helping keep communication and operations aligned.
- Office Operations & Environment: Maintain daily office operations, supplies, and overall workspace organization across both locations
- Facilities & Vendor Coordination: Manage building maintenance needs and coordinate with vendors, IT, and service providers
- Events & Office Engagement: Plan and support meetings, events, catering, and office gatherings
- Cross-Functional Support: Partner with HR, Marketing, and Communications on onboarding, calendars, newsletters, and internal updates
- Office Experience: Support a clean, safe, and welcoming environment for employees and visitors
Required Qualifications
- 2 years of office administration or operations support experience in a professional environment
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
- Strong organizational and multitasking skills with attention to detail
- Professional communication skills and customer-service mindset
- Experience supporting vendors, supplies, or basic office operations workflows
Compensation & Benefits
- Competitive Pay (commensurate with experience)
- Incentives: Discretionary bonus and recognition programs
- Time Off: 3 weeks PTO plus 8 paid holidays
- Total Rewards: Comprehensive medical, dental, and vision coverage for you and your family, along with employee ownership and retirement benefits
Our Hiring Approach
Our recruiting team reviews every application personally and will keep candidates informed throughout the process. If a candidate's background aligns with what we need, we'll reach out to discuss next steps.
Equal Opportunity Employer
We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity, or any other characteristic protected by law.