What are the responsibilities and job description for the Administrative Support Specialist position at Providence Staffing LLC?
Providence Staffing is seeking a highly organized and detail-oriented Admin Support / Information Specialist to support administrative operations, records management, and technical event coordination for our client. This role is ideal for a professional with strong administrative management experience, exceptional communication skills, and the ability to manage multiple priorities in a fast-paced environment.
The ideal candidate will bring a combination of administrative expertise, information management experience, customer service excellence, and technical support capabilities.
Key Responsibilities
- Provide high-level administrative and operational support to leadership and staff.
- Develop, implement, and maintain organizational and administrative policies and procedures.
- Evaluate program effectiveness and recommend operational improvements.
- Maintain and manage information, records, files, and documentation systems.
- Coordinate office operations, facilities management, and administrative services.
- Provide training and technical assistance to staff as needed.
- Support conference rooms, board meetings, and training events, including setup and logistics coordination.
- Provide on-site technical support during meetings and events, including troubleshooting AV equipment, microphones, monitors, and presentation systems.
- Assist with office management, human resources support functions, security coordination, and facilities-related activities.
- Ensure compliance with federal travel regulations and administrative procedures.
- Utilize various databases, IT systems, and software applications to support daily operations.
- Manage competing priorities, deadlines, and complex administrative tasks effectively.
Qualifications
- Minimum of 5 years of administrative management or related professional experience.
- Experience developing and implementing administrative policies and procedures.
- Experience evaluating operational or program effectiveness and recommending improvements.
- Strong background in records and information management.
- Proficiency with IT systems, databases, Microsoft Office Suite, and other computerized systems.
- Experience providing staff training and technical assistance.
- Experience supporting conferences, board meetings, and training events.
- Knowledge of federal travel regulations preferred.
- Ability to troubleshoot basic AV and technical support issues during meetings and presentations.
- Strong written and verbal communication skills.
- Excellent organizational skills with the ability to multitask and prioritize effectively.
- Demonstrated commitment to professionalism, innovation, and high-quality customer service.
- Physical ability to move and organize file boxes and records when necessary.
- Bachelor’s degree in Business, Information Management, or a related field preferred; relevant certifications are a plus.
Why Join?
- Collaborative and professional work environment
- Opportunity to support impactful operations and programs
- Diverse administrative and technical responsibilities
- Career growth and development opportunities
To apply, please submit your resume for consideration.