Executive Administrative Coordinator (Contractor Support)

Executive Administrative Coordinator (Contractor Support)

Location: Falls Church, VA (5 days/week onsite)

FLSA Classification: Exempt - Salaried

Employment Class: Full Time Regular

Position Summary:

The Executive Administrative Coordinator provides high-level executive administrative and operational support to Defense Health Agency (DHA) J8 senior leadership in a fast-paced Department of Defense environment. This position sits directly within the DHA J8 front office and serves as a key coordination and operational support resource for executive leadership, ensuring seamless day-to-day office operations, leadership synchronization, meeting coordination, workforce readiness tracking, travel coordination, executive communications, and administrative execution.

The ideal candidate possesses strong Department of Defense experience, executive-level communication skills, operational awareness, and the ability to operate effectively in high-visibility environments supporting senior government leadership.

Essential Duties & Responsibilities:

• Provide direct executive administrative and operational support to DHA J8 leadership and front office operations
• Coordinate leadership calendars, meetings, executive taskings, suspense management, and high-priority actions
• Prepare executive summaries, briefing materials, reports, talking points, correspondence, and leadership read-ahead packages
• Support command-level operations, administrative coordination, and executive office workflow management
• Coordinate and track leadership actions across DHA stakeholders, subordinate offices, and external organizations
• Utilize ETMS2 and CATMS to monitor workforce readiness, training compliance, and organizational reporting requirements
• Generate and analyze ETMS2/CATMS reports to support leadership visibility into readiness metrics, training gaps, and workforce compliance
• Coordinate Defense Travel System (DTS) actions, travel documentation, Government Travel Charge Card (GTCC) activities, and travel-related administrative support
• Support executive-level financial and administrative coordination activities aligned to DHA J8 mission requirements
• Maintain records, documentation, trackers, and reporting aligned with DHA and Department of Defense policies
• Support audit readiness, internal controls, and administrative compliance efforts
• Coordinate across government and contractor personnel to resolve administrative, operational, financial, and readiness-related issues
• Support leadership engagements, meetings, briefings, and front-office operational priorities in a high-tempo environment

• Provide professional front-office support while interacting with senior military officers, SES personnel, government civilians, and external stakeholders

Education and Experience Requirements:

Education

• Bachelor’s Degree

System Experience

• ETMS2
• CATMS
• DTS
• Microsoft Office Suite
• Microsoft Teams
• SharePoint

Experience/Qualifications

Required

• Minimum 8 years of Department of Defense administrative, operational, or executive support experience
• Prior experience supporting senior leadership, executive front offices, command groups, or headquarters operations
• Experience supporting Defense Health Agency (DHA), Military Health System (MHS), or DoD headquarters organizations preferred
• Strong understanding of DHA J8 operations, administrative processes, and mission support functions preferred
• Experience utilizing ETMS2, CATMS, DTS, and GTCC-related systems
• Experience preparing executive-level reports, briefings, correspondence, and summaries
• Ability to manage multiple competing priorities in a fast-paced operational environment
• Strong organizational, communication, and coordination skills
• Experience supporting meetings, executive calendars, task management, and leadership suspense tracking
• Proficiency with Microsoft Office Suite (Excel, PowerPoint, Word, Outlook, Teams)
• Ability to operate professionally in high-visibility executive environments

Preferred

• Prior NCOIC, supervisory, or team leadership experience
• Experience with Front Office support to Senior Executive Services (SES, Flag Officers, and O-6
• Experience supporting financial management, budget execution, readiness, or operational coordination activities
• Familiarity with DHA J8, Programming Directorate, or Resource Management operations
• Experience supporting audit readiness, internal controls, or compliance-related activities
• Knowledge of Joint Travel Regulations (JTR), DTS workflows, and GTCC oversight processes

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Redhawk Administrative Services, LLC is an equal opportunity employer. Redhawk Administrative Services, LLC does not discriminate in employment opportunities or practices on the basis of race, color, religion, sex, national origin, age, disability, marital status or any other characteristic protected by law.