What are the responsibilities and job description for the Intake Coordinator position at ProSearch?
Great opportunity for someone who loves scheduling puzzles!
We are seeking a detail-oriented, client-focused Intake Coordinator to support a fast-paced professional services team. This role is ideal for candidates with healthcare, medical office, or surgical scheduling experience, looking to step away from healthcare, who are comfortable managing high client volume and coordinating complex workflows.
Key Responsibilities
- Serve as the first point of contact for new clients; manage intake and scheduling
- Coordinate 10–15 new client appointments per week across multiple calendars
- Prepare and track completion of onboarding paperwork prior to appointments
- Schedule follow-up/signing appointments and manage related documentation
- Maintain accurate client records and files in internal systems
- Provide general administrative support (phones, mail, supplies, meeting coordination)
Qualifications
- Experience in healthcare, surgical, or high-volume scheduling environments preferred
- Strong organizational skills with the ability to manage multiple priorities
- Excellent communication and customer service skills
- High attention to detail and ability to handle sensitive information
- Proficiency with Outlook, Word, Excel, and document management systems
Schedule & Details
- $24/hour, full-time (40 hours/week)
- Monday–Friday, 8:00 AM–5:00 PM (1-hour lunch)
- Temporary-to-hire opportunity with initial work in Kennebunk location and transition to the Portland office after 1-2 months
This is a great opportunity for someone who thrives in a busy, client-facing role and enjoys keeping processes organized and on track.
Salary : $24