Payroll Manager

A growing, multi-state organization is seeking a Payroll Manager to oversee full-cycle, in-house payroll operations. This role will lead payroll processing, compliance, and reporting while partnering cross-functionally with HR, Accounting, and Operations to ensure accuracy, efficiency, and regulatory compliance.

Key Responsibilities

• Oversee end-to-end payroll processing for exempt and non-exempt employees across multiple states
• Ensure accurate calculation of wages, overtime, bonuses, deductions, and garnishments
• Manage payroll tax filings and ensure timely payment of all federal, state, and local liabilities
• Reconcile payroll tax accounts and resolve discrepancies as needed
• Oversee quarterly and annual filings (e.g., 941s, 940s, W-2s, state filings)
• Ensure compliance with multi-state wage and hour laws and payroll regulations
• Maintain and enhance payroll internal controls and documentation processes
• Partner with Accounting to reconcile payroll to the general ledger and support month-end/year-end close
• Support internal and external audits related to payroll and compliance
• Oversee payroll systems, including updates, testing, and process improvements
• Identify opportunities to improve efficiency and scalability within payroll operations
• Supervise and mentor payroll staff (if applicable)
• Maintain strict confidentiality of employee and payroll data
• Lead special projects and ad hoc initiatives as needed

Qualifications

• Bachelor’s degree in Accounting, Finance, Business, or related field preferred
• 8 years of progressive payroll experience
• Experience managing full-cycle, in-house payroll required
• Strong multi-state payroll and tax compliance experience
• Experience preparing and filing payroll tax returns (federal, state, local)
• Solid understanding of wage and hour laws and payroll regulations
• Experience reconciling payroll to general ledger accounts
• Familiarity with payroll systems and ERP platforms
• CPP certification preferred
• Strong analytical, organizational, and problem-solving skills
• High level of discretion and professionalism
• Ability to manage deadlines in a fast-paced environment

Work Environment & Expectations

• Office-based role with extended periods of computer work
• Occasional travel for meetings or trainings
• Potential exposure to operational environments during site visits
• Ability to lift up to 20 lbs occasionally

Compensation & Benefits

• Competitive compensation based on experience
• Comprehensive benefits package including medical, dental, and vision
• 401(k) with immediate vesting
• Company-paid basic life and disability coverage
• Additional voluntary benefits available