What are the responsibilities and job description for the Client Services Coordinator position at Professional Alternatives?
Client Services Coordinator (Commercial Real Estate)
Houston, Texas | Fully In-Office
***Phenomenal company culture, very family oriented, positive and supportive colleagues.
Position Overview
We are seeking a highly organized, proactive, and detail-oriented Client Services Coordinator to support a brokerage team across client service, transaction coordination, and marketing efforts.
This position is well suited for someone who works well in a fast-paced commercial real estate environment, can manage multiple priorities at once, and takes pride in producing polished, high-quality work. This individual will help keep transactions moving, support business development activity, and bring consistency to both marketing and operational processes.
Core Responsibilities
• Create, format, and edit presentations, tour books, property marketing materials, and other client-facing documents.
• Assist with proposal development and pitch materials.
• Maintain consistency, accuracy, and overall quality across marketing deliverables.
• Work closely with marketing and research teams to produce polished materials.
• Partner closely with brokers to help improve workflow and overall efficiency.
• Help manage priorities and deadlines across multiple assignments.
• Provide administrative and operational support to the team as needed.
• Compile market data, including lease and sales comparables.
• Gather relevant market insights for presentations and client pitches.
• Assist with research that supports business development efforts and client strategy.
• Coordinate and support multiple real estate transactions from start to finish.
• Prepare and manage proposals, letters of intent, and other client deliverables.
• Assist brokers with timelines, deliverables, and client communication throughout the transaction process.
Required Experience and Skills
• Bachelor’s degree in Business, Marketing, Communications, Real Estate, Finance, or a related field, or equivalent experience.
• 2 to 4 years of experience in commercial real estate, marketing, capital markets, or a related industry.
• Strong organizational and time management skills with the ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Strong attention to detail and commitment to producing high-quality work.
• Proficiency in Microsoft Office Suite.
• Experience with Adobe Creative Suite and Canva.
• Familiarity with CRM or database systems is preferred.
What Success Looks Like
• Brokers are able to work more efficiently because workflows are organized and supported.
• Client-facing materials are polished, accurate, and delivered on time.
• Transactions move forward smoothly with minimal delays.
• Marketing materials remain professional, consistent, and effective.
• This person becomes a dependable resource for both brokers and internal team members.
Ideal Profile
• Highly organized and detail-oriented.
• Proactive and resourceful, with the ability to take initiative.
• Comfortable working under pressure and balancing competing priorities.
• Team-oriented, collaborative, and service-minded.
• Interested in building a long-term career within commercial real estate.
Salary : $70,000 - $85,000