Staff Accountant

Description

Position Summary

The Staff Accountant supports the Finance Administrator in performing accounting and administrative functions within the Fiscal Department. This role is responsible for supporting the corporation's financial operations and maintaining accurate records and files. The position requires sound judgement, initiative, discretion, and professionalism. The Staff Accountant works closely with accounting personnel, internal departments, and external stakeholders.

Minimum Qualifications

• Bachelor's degree in business administration, accounting, or finance preferred.
• Two years experience in direct accounting is preferred.
• Proficiency in Microsoft Office Suite including Word, PowerPoint, and Excel.
• Exceptional analytical, problem solving, and time management abilities.
• Confidentiality and integrity.
• Ability to observe safety and security procedures.

Requirements

Duties and Responsibilities

• Maintain financial records and general ledger accounts, ensuring accuracy and completeness.
• Prepare journal entries, account reconciliations, financial analyses and complete the monthly close process, including bank reconciliations.
• Ensure accurate and timely processing of payroll, accounts receivable, and accounts payable to support reporting and analysis.
• Review accounts receivable and contribution transactions for accuracy and timeliness.
• Oversee accounts payable processes, including invoice processing, W-9 verification, check runs, and monitoring invoice due dates.
• Ensure accurate and timely vendor payments and expense voucher processing; identify and implement process improvements as needed.
• Review and approve credit card purchases and bill payments in Ramp.
• Communicate and interact professionally with vendors.
• Prepare monthly and quarterly financial reports for the Finance Administrator.
• Assist in the development and review of annual operating budgets and performance projections.
• Collaborate with the Finance Administrator during the audit process to ensure timely and accurate submission of required documentation.
• Assist with administrative support tasks such as data entry, filing, and mailings.
• Maintain regular and reliable attendance.
• Attend and actively participate in staff meetings.
• Complete mandatory and role-specific training.
• Participate in ongoing professional development, including on-the-job learning, guidance and feedback, and performance improvement activities.
• Perform other duties and responsibilities as assigned.

Competencies

Technical Accounting Competencies

• General Ledger & Journal Entries: Accurately maintaining the general ledger and recording daily transactions.
• Reconciliation: Reconciling bank accounts, credit card statements, and subledgers.
• Financial Reporting: Preparing balance sheets, income statements, and cash flow.
• Accounts Payable/Receivable: Managing the full cycle of AP/AR to ensure positive cash flow.
• Tax Compliance: Understanding and applying local, state, and federal tax regulations.
• Accounting Standard Knowledge: Working knowledge of Generally Accepted Accounting Principals (GAAP).

Technology Competencies

• Excel Skills: Proficient in data manipulation.
• Accounting Software Proficiency: Experience with ERP systems such as NetSuite.
• Data Analysis Tools: Ability to use data visualization tools.

Core Professional and Behavioral Competencies

• Problem Solving: Identify and resolve problems in a timely manner, gather, and analyze information skillfully.
• Interpersonal Skills: Maintain confidentiality, remain open to others' ideas, and exhibit willingness to try new things. Support the competence of the other members of the corporation in all situations. Interact with personnel in other departments.
• Oral Communication: Speak clearly and persuasively in positive as well as negative situations.
• Written Communication: Edit work for spelling and grammar, present numerical data effectively, create, read, and interpret written information.
• Planning and Organizing: Prioritize and plan work activities and use time efficiently.
• Quality Control: Demonstrate accuracy and thoroughness and monitor own work to ensure quality.
• Adaptability:  Adapt to changes in the work environment, manage competing demands; and deal with frequent changes, delays, or unexpected events.
• Attention to Detail: Meticulously reviewing financial records for accuracy and errors.
• Analytical Thinking: Interpreting financial data to identify patterns, errors, or cost-saving opportunities.
• Collaboration: Working effectively with team members across all departments.

Physical Requirements and Work Environment

• Sedentary Work: Prolonged sitting at a desk and operating computer hardware.
• Manual Dexterity: Frequent finer manipulation (typing, calculator, and mouse usage).
• Vision Requirements: Close vision (clear vision at 20 inches or less) to read screens and financial reports, including color vision.
• Lifting/Moving: Occasional lifting or moving of files, boxes of paper, or office supplies (generally 10-20 pounds but could be up to 50 pounds).
• Communication: Clear speaking and hearing to communicate with team members, clients, and vendors via phone, email, or in person.
• Mobility: Occasional walking or standing and occasionally stopping/kneeling to access files.