What are the responsibilities and job description for the Executive Assistant position at Private Company?
***CANDIDATES NOT LOCAL TO BOERNE, MUST BE WILLING TO RELOCATE TO BOERNE - CLIENT WILL OFFER RELOCATION ASSISTANCE****
We are exclusively partnered with an ultra-high net worth family office in Boerne, TX, looking for an exceptional Personal Assistant.
Responsibilities:
PERSONAL ASSISTANT in BOERNE, TX – PRIVATE RESIDENCE
Personal Assistant (PA) to a high-net-worth (HNW) family to act as the central coordinator of the family’s personnel and household, ensuring everything runs seamlessly, often anticipating needs before they’re expressed, ensuring their daily life runs smoothly, efficiently, and discreetly.
Household & Lifestyle Management
Coordinate household staff: Manage schedules and communication between housekeepers, chefs, drivers, pilots, groundskeeper, etc.
Property management: Oversee maintenance, repairs, renovations, and contractors across multiple residences.
Inventory and organization: Keep track of household supplies.
Hours – Monday to Friday, office on-premises in their Guest Home near their personal residence, Boerne, TX, 8 am to 5 pm (including up to 25% out of office running family errands, deliveries, etc.).
Scheduling & Logistics
Calendar management: Handle family and children’s schedules, social events, travel, meetings, charity, medical appointments, college tours, etc.
Travel coordination: Book flights, arrange private travel, accommodations, and itineraries — often across multiple time zones.
Event planning: Plan dinners, parties, fundraisers, or vacations including coordination with vendors.
Administrative & Financial Support
Personal errands: Shopping, gifting, deliveries, appointments, and reminders.
Bill payment & expense tracking: Reconcile receipts and manage budgets.
Document management: Handle confidential paperwork, insurance renewals, passport updates, etc.
Liaison & Communication
Gatekeeping: Manage communication between the family and external contacts.
Discretion & confidentiality: Handle sensitive information with complete privacy.
Representation: Sometimes act on the family’s behalf when interacting with service providers.
Vacation Property Management
Ensure seamless transitions between homes or vacation properties.
Soft Skills
- Discretion and trustworthiness — maintains absolute confidentiality in all personal and professional matters.
- Extreme attention to detail — nothing slips through the cracks; anticipates needs before they’re voiced.
- Takes initiative — proactively handles tasks without being asked and seeks solutions, not problems.
- High energy and positive demeanor — approaches every day with enthusiasm, professionalism, and poise.
- Master planner and organizer — expertly manages schedules, travel, logistics, and priorities.
- Flexible and dependable — adapts seamlessly to changing demands and is available when needed.
- Polished communication and etiquette — represents the principal with grace and professionalism in all interactions.
- Problem-solving and anticipatory thinking — foresees challenges, finds efficient solutions, and ensures everything runs smoothly.
Ideally looking for 3~ years of experience, with a go-getter attitude.
Pay: $70,000.00 - $90,000.00 per year
Benefits:
- Relocation assistance
Work Location: In person
Salary : $70,000 - $90,000