Executive Assistant

Title: Senior Executive Assistant

Location: Onsite in Secaucus, NJ (United States)

Employment Type: Contract (4 months)

Pay Rate: $56/hour

Our client is seeking an experienced Senior Executive Assistant to provide high-level administrative, operational, and project support to the Head of Engineering. This is a highly visible role requiring exceptional judgment, discretion, organization, and the ability to anticipate executive needs while managing competing priorities in a fast-paced environment.

Responsibilities:

• Provide comprehensive executive support to the Head of Engineering, including complex calendar management, scheduling, meeting coordination, and daily prioritization.
• Exercise independent judgment when managing competing requests, resolving scheduling conflicts, and determining appropriate priorities and escalations.
• Serve as a trusted point of contact for internal and external stakeholders, including managing sensitive communications and confidential information with a high degree of discretion.
• Coordinate domestic and international travel, accommodations, transportation, itineraries, and expense reporting.
• Prepare correspondence, agendas, presentations, reports, itineraries, and other materials for executive meetings and business activities.
• Coordinate meetings from end-to-end, including conference rooms, AV requirements, catering, hospitality, visitor registration, and external guest logistics.
• Attend meetings as needed, capture meeting notes and action items, and track deliverables and deadlines to ensure follow-through.
• Support large-scale company events, department offsites, programs, and other special initiatives, coordinating registrations, travel, vendors, equipment, supplies, catering, and other logistical requirements.
• Partner cross-functionally with teams including Events, IT, Security, and other internal stakeholders to ensure seamless execution of meetings and programs.
• Handle special projects and additional responsibilities as directed by the Head of Engineering.

Qualifications:

• Bachelor's degree required.
• 7 years of experience providing executive-level administrative support, preferably within a fast-paced corporate, technology, media, entertainment, or similarly complex environment.
• Proven experience supporting senior executives, ideally at the VP, C-suite, or department-head level.
• Demonstrated ability to independently manage complex calendars and competing priorities while exercising sound judgment.
• Strong experience coordinating executive travel, meetings, events, and large-scale department activities.
• Advanced proficiency with Microsoft Office, including Word, Excel, and PowerPoint, as well as calendar-management and other productivity tools.
• Comfortable leveraging AI and automation technologies to improve administrative workflows and efficiency.
• Ability to work independently, manage multiple projects simultaneously, and consistently meet deadlines.

If interested and to learn more, apply today!

PrideGlobal and it's affiliates offers eligible employee's comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, pet insurance and employee discounts with preferred vendors.

Equal Employment Opportunity

PrideGlobal and it's affiliates are an equal opportunity employer. We do not discriminate on the basis of the race, religious creed, color, national origin, ancestry, physical disability, mental disability, reproductive health decision making, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, veteran or military status, or any other characteristic protected by applicable federal, state, or local law.

Fair Chance Employment

PrideGlobal and it's affiliates are a Fair Chance employer. We consider all qualified applicants, including those with criminal histories, in a manner consistent with applicable state and local Fair Chance laws and ordinances, including, the California Fair Chance Act and all applicable local Fair Chance ordinances.

Accommodations

We are committed to providing reasonable accommodations to applicants and employees with disabilities. If you require a reasonable accommodation to participate in the application or interview process, or to perform the essential functions of this role, please contact us.

Only applicable for San Francisco Candidates: Under the San Francisco Lactation in the Workplace Ordinance, we will provide written notice of lactation accommodation rights, and this notice will automatically be given upon hiring, any inquiry of parental leave or lactation accommodation.