Talent Acquisition Specialist

Join a work environment where culture and growth are prioritized while supporting a high-volume talent acquisition function within a large, fast-paced corporate organization that values efficiency and collaboration.

Primary Services is actively recruiting for a Talent Acquisition Specialist to support a prestigious, large-scale organization operating in a dynamic corporate environment. This role is ideal for a professional who thrives in coordination-heavy work and enjoys supporting end-to-end recruitment activities across a busy Talent Acquisition function.

The Talent Acquisition Specialist will help ensure a smooth candidate experience while keeping recruiters and hiring stakeholders efficient.

Responsibilities:

• Provide administrative support to the Talent Acquisition recruiting function.
• Coordinate high-volume interview scheduling across multiple stakeholders and time zones.
• Maintain recruiters’ calendars, scheduling on-site and virtual meetings as needed.
• Communicate interview logistics to candidates, including schedules, directions, and preparation details.
• Serve as the primary day-of-interview contact for candidates and hiring managers.
• Update and maintain candidate records within the Applicant Tracking System (ATS).
• Track and manage pre-employment paperwork to support onboarding processes.
• Ensure accurate handoff of new hire documentation to HR Business Partners.
• Support reporting activities, including data tracking, metrics, and recruiting system updates.
• Maintain data integrity through monthly reconciliation and record closure in recruiting systems.
• Assist with coordination and preparation for career fairs and recruiting events.
• Support recruiting projects, including process improvements, employer branding initiatives, and tool rollouts.
• Conduct sourcing research and support recruiters with candidate identification methods.
• Coordinate communication between candidates, recruiters, HR partners, and interview panels.

Qualifications:

• Associate Degree in Human Resources, Business Administration, or related field, or equivalent experience.
• 3 years of experience in recruitment coordination, HR support, or administrative functions.
• Experience supporting multiple stakeholders in a high-volume, fast-paced environment.
• Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Experience working with Applicant Tracking Systems such as Avature or similar CRM/ATS platforms.
• Knowledge of recruitment processes, scheduling systems, and candidate workflow management.
• Familiarity with data privacy standards, including GDPR, is preferred.
• Experience managing confidential employee and candidate information.
• Strong accuracy in data entry, reporting, and documentation tracking.
• Ability to prioritize multiple deadlines while maintaining process compliance.