Facilities Assistant

Join a growing company where hands-on impact, daily variety, and meaningful workplace support come together in a fast-paced professional environment. This Direct Hire opportunity offers great benefits, long-term stability, and the chance to play a key role in keeping a large corporate office running smoothly.

Primary Services is actively recruiting for a Facilities Assistant to support a prestigious client within a large-scale corporate environment. This role supports HR coordination and the physical workplace experience across a multi-floor office. The Facilities Assistant will work closely with Facilities and Office Services teams to ensure new hires are fully prepared for day-one success, internal moves are executed efficiently, and shared spaces remain organized and fully operational. This role is ideal for a detail-oriented professional who thrives in a hands-on environment where HR operations and workplace logistics intersect.

Responsibilities:

• Prepare and physically set up workstations for new hires, including desk arrangement, equipment placement, and supply readiness.
• Coordinate with HR and IT to ensure proper building access, equipment setup, and onboarding readiness.
• Support internal office relocations, including moving furniture, boxes, and equipment between floors or designated areas.
• Assist with space reconfiguration before and after employee moves to ensure operational readiness.
• Conduct daily inspections of meeting rooms to ensure cleanliness, functionality, and proper AV setup.
• Execute same-day meeting room setup requests and adjust layouts for scheduled events and meetings.
• Address basic facilities and maintenance issues and escalate when specialized support is required.
• Maintain kitchens, breakrooms, and shared spaces to ensure consistent cleanliness and supply levels.
• Support mailroom coverage during absences, ensuring uninterrupted mail and package processing.
• Assist with office relocation activities, including labeling, furniture placement, and workspace readiness.
• Serve as a trained Fire Warden and support emergency evacuation procedures when required.
• Submit and follow up on maintenance and janitorial requests to ensure timely resolution.

Qualifications:

• High school diploma or equivalent required.
• 2 years of experience in facilities support, office services, or a similar hands-on workplace role preferred.
• Proficiency in Microsoft Office, Outlook, and Microsoft Teams.
• Experience supporting office moves, relocations, or workplace transitions preferred.
• Familiarity with mailroom operations or facilities environments.
• Ability to manage physical tasks, including lifting, moving equipment, and workspace setup activities.
• Experience in a corporate office environment preferred.
• Knowledge of basic workplace safety procedures and emergency response protocols.