What are the responsibilities and job description for the Accounts Payable & Receivable Clerk position at Primary Services?
Join a mission-driven nonprofit organization where financial accuracy supports meaningful community impact. Enjoy a collaborative environment, diverse responsibilities, and the opportunity to contribute to programs that make a difference every day.
Primary Services is actively recruiting for an Accounts Payable & Receivable Clerk on behalf of a large and respected nonprofit organization. This position plays a key role in supporting financial operations, grant compliance, payroll administration, and day-to-day accounting. The Accounts Payable & Receivable Clerk will work closely with finance leadership and program stakeholders to ensure financial transactions are processed accurately and in accordance with organizational policies and funding requirements.
Responsibilities
- Process vendor invoices, employee reimbursement requests, and check requests.
- Verify supporting documentation and required approvals before payment processing.
- Prepare and distribute checks, ACH payments, and electronic payments.
- Maintain vendor records, W-9 documentation, and payment files.
- Monitor outstanding payables and assist with year-end 1099 preparation.
- Record grant reimbursements, donations, program revenue, and other receipts.
- Assist with invoicing, contract billing, and collection of outstanding receivables.
- Prepare and reconcile bank deposits and financial transactions.
- Maintain financial documentation supporting federal, state, local, and private grants.
- Track expenditures by funding source and budget category.
- Assist with grant reimbursement requests, drawdowns, and compliance reporting.
- Support payroll processing, timesheet verification, and payroll record maintenance.
- Maintain payroll allocation schedules for grant-funded positions.
- Enter accounting transactions into the accounting system and maintain financial records.
- Assist with monthly financial close activities and account reconciliations.
- Prepare documentation for audits, monitoring visits, and financial reviews.
- Support financial reporting and budget-to-actual analysis.
- Respond to financial inquiries from staff, vendors, and funding partners.
- Participate in finance meetings, training sessions, and special projects.
Qualifications
- Associate degree in Accounting, Finance, Business Administration, or a related field preferred.
- Equivalent combination of education and relevant work experience considered.
- Minimum of 2 years of accounting, bookkeeping, payroll, or finance experience.
- Experience working in a nonprofit environment preferred.
- Experience supporting grant-funded programs or government contracts is highly desirable.
- Knowledge of nonprofit accounting principles and practices.
- Understanding of grant compliance and reimbursement-based funding models preferred.
- Proficiency with Microsoft Excel, Word, and Outlook.
- Experience using QuickBooks.
- Experience processing accounts payable and accounts receivable transactions.
- Experience supporting payroll administration and payroll reconciliations.
- Ability to maintain accurate financial records and supporting documentation.
- Strong analytical skills and attention to detail.
- Ability to manage multiple priorities and meet deadlines.
- Ability to maintain confidentiality while handling sensitive financial information.