Administrative Assistant

Join a dynamic team that thrives in a fast-paced environment, providing essential support to ensure smooth office operations while contributing to a positive and efficient workplace culture. This is an excellent opportunity for someone who enjoys organizing, problem-solving, and being a key point of contact within the office.

Primary Services is excited to announce an Administrative Assistant role for a growing renewable energy industry company. This role is ideal for a self-starter who enjoys balancing a range of tasks, from maintaining office supplies to supporting staff with administrative needs. As an Administrative Assistant, you will be the heart of the office, managing day-to-day operations while helping foster a welcoming and efficient work environment.

Responsibilities:

• Serve as the primary point of contact for building management and communicate important updates to staff.
• Greet visitors, ensuring they feel comfortable and connecting them with the appropriate office personnel.
• Act as the office safety point of contact and ensure safety protocols are followed.
• Monitor inventory levels and order office and break room supplies as needed.
• Submit work orders and schedule repairs for office space and equipment.
• Coordinate with other office tenants as required.
• Work closely with IT to resolve technical issues, including AV systems, phones, and WiFi.
• Assist with onboarding by liaising with IT to set up hardware, install software, and provide basic training on processes and tools.
• Manage schedules for conference and community spaces and maintain an Outlook listserv and shared calendar.
• Organize office events, celebrations, and team lunches, including holiday office decorations.
• Support Austin-based team members with document management tasks, such as managing physical signatures and maintaining project files.
• Serve as a notary when necessary.
• Handle incoming and outgoing mail and packages, prepare mailings, and drop off deliveries.
• Collaborate with the Houston office to streamline administrative and office management activities.
• Assist in establishing purchase orders and requisitions for office activities and projects.

Qualifications:

• A high school diploma or GED is required; an associate's or bachelor’s degree is preferred.
• At least 1 year of experience working in an office environment.
• Proficiency in Microsoft Office applications; Salesforce and SharePoint experience is a plus.
• Strong technical aptitude, with the ability to troubleshoot basic IT issues.
• Excellent customer service skills and a service-oriented mindset.
• Experience with event planning and a creative approach to organizing.
• Ability to work independently and take initiative in identifying office needs.
• Interest in the renewable energy industry and a willingness to support project development.
• Comfortable working in a fast-paced, ever-changing environment.