What are the responsibilities and job description for the Administrative Specialist position at PRI Global?
Role Overview
The Admin Executive plays a key role in managing day-to-day administrative operations, supporting leadership, coordinating office activities, and assisting with bookkeeping and accounting duties. This position requires strong experience with QuickBooks Online (QBO) and a solid administrative background. Experience in construction or a related industry is strongly preferred.
Responsibilities
- Oversee daily administrative operations to ensure smooth workflow
- Provide advanced administrative support to leadership and project teams
- Perform bookkeeping and accounting tasks using QuickBooks Online
- Manage invoicing, billing, data entry, and financial documentation
- Maintain organized systems for filing, documentation, and reporting
- Support construction project administration and office coordination
- Assist with scheduling, communication, and process improvements
- Uphold accuracy, confidentiality, and professionalism at all times
Qualifications
- Strong proficiency with QuickBooks Online (QBO) — required
- Experience working in construction, architecture, or home building — preferred
- Background as an administrative executive, office administrator, or similar senior admin role
- Exceptional organization skills and a high level of accuracy
- Strong communication and problem-solving skills
- Ability to work fully onsite in O’Fallon, MO
- Dependable, proactive, and comfortable managing multiple responsibilities