What are the responsibilities and job description for the Executive Assistant position at Prestige Trucking Insurance, Inc.?
Are you highly organized, proactive, and a natural multitasker? Do you thrive in a fast-paced environment where no two days are the same? We're seeking a high-performing Executive Assistant to support our executive leadership and ensure seamless day-to-day operations at the highest level.
What You’ll Do:
- Manage complex calendars, appointments, and scheduling for senior executives
- Coordinate travel arrangements, meeting logistics, and executive events
- Prepare executive-level communications, presentations, and reports
- Organize, maintain, and safeguard confidential files and documents
- Screen and prioritize emails, phone calls, and correspondence
- Run occasional errands and assist with both personal and professional tasks
- Act as a liaison between executives, internal departments, clients, and vendors
- Support strategic initiatives by tracking deadlines, deliverables, and follow-ups
- Anticipate the needs of the executive team and proactively provide solutions
- Handle ad hoc projects and tasks with a high level of discretion and ownership
Note: This role is dynamic—responsibilities will evolve as needed to support the executive team.
What We’re Looking For:
- Proven experience as an Executive Assistant or Personal Assistant (2 years preferred)
- Strong organizational and time management skills with attention to detail
- Exceptional verbal and written communication abilities
- Tech-savvy, with proficiency in Microsoft Office and calendar/email platforms
- Ability to handle confidential information with the utmost professionalism
- A reliable personal vehicle for daily use
- High level of initiative, adaptability, and critical thinking
Bonus Points If You:
- Have experience in a corporate, executive, or high-growth business setting
- Are bilingual (Spanish is a plus)
- Are available for occasional after-hours support or schedule flexibility
What We Offer:
- A collaborative and fast-paced work environment
- Competitive pay and full benefits package (medical, dental, vision, 401k, and more)
- Access to in-office perks: gym, spa, game room, and relaxation areas
- Paid time off, team-building events, and ongoing development opportunities
Ready to bring executive-level organization, discretion, and impact to our leadership team?
Apply now and play a critical role in driving our success.
Job Type: Full-time
Pay: $45,363.09 - $54,630.81 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Ability to Commute:
- Tamarac, FL 33321 (Preferred)
Work Location: In person
Salary : $45,363 - $54,631
