Executive Personal Assistant

Key Responsibilities

Executive Logistics & Travel:

• Manage and coordinate the Founder’s calendar and inbox with extreme precision.
• Coordinate end-to-end travel (ex. flights, hotels, ground transit, meals, and meetings).
• Manage full-scope travel logistics to optimize the Founder’s time and bandwidth.

On-the-Ground Execution & Local Logistics:

• Act as the local anchor in San Francisco for physical logistics, for example, accessing the business mailbox service, etc.
• Provide on-site support for key events in San Francisco and other locations. (Some travel is expected.)
• Coordinate household and life management tasks, including handling quick errands or personal logistics, that expand the Founder’s capacity to focus on a complex, multi-sector portfolio.
• Ability to work specific weekends or occasional after-hours.

Administrative & Operational Support:

• Support the Chief of Staff with operational execution and coordination with projects and services to support ongoing business needs.
• Proactively identify operational risks or friction points and suggest improvements to current workflows.

Special Projects:

• Provide operational and administrative support for initiatives within our STEAM investment portfolio and media impact projects.

Requirements

• Proficiency with: Google Suite, Monday.com, Microsoft Excel
• San Francisco/Bay Area Presence: Ability to navigate San Francisco for logistics and coordination needs.
• Ability to travel: Must have a valid passport and be able to travel a few times per year to manage events on-location.
• Reliability & Follow-Through: A consistent track record of meeting deadlines and providing proactive status updates to ensure tasks are seen through to completion.
• Discretion & Professionalism: Ability to manage sensitive information with Fund LPs, startups, and external stakeholders with high discretion and strong interpersonal skills.
• Financially Reliable: Can be trusted to manage business and personal expenses, keep receipts, and document transactions.
• Independent Problem Solver: Comfortable resolving challenges with minimal supervision and knowing when to escalate for guidance.
• Professional Communication: Ability to maintain timely, clear, and professional correspondence with a wide range of stakeholders and vendors.
• Adaptability: Comfortable navigating a dynamic work environment and managing both high-level coordination and hands-on tactical tasks with equal care. Able to stay calm when a rocket launch (or a DJ set) doesn't go as planned.

Preferred Qualifications

• Prior experience in Personal or Executive Assistant roles.
• Interest or background in the STEAM, Space, or Entertainment and Media sectors.
• A growth-oriented mindset with the desire to learn the mechanics of scaling a company.
• Experience with Google Workspace and project management tools (e.g., Monday.com).