Executive Assistant to Chief Executive Officer

Location: Midland, TX

Industry: Oil & Gas / Oilfield Services

We are seeking a highly proactive, detail-oriented Executive Assistant to support the CEO of a growing oilfield services company. This individual will act as a true right-hand partner—owning calendar management, coordinating logistics, and ensuring the CEO stays organized, prepared, and focused on high-impact priorities.

This role requires a go-getter mentality, strong judgment, and the ability to operate with urgency, discretion, and minimal direction.

What You’ll Do:

Own the CEO’s calendar

• Schedule, coordinate, and prioritize meetings across internal and external stakeholders
• Manage shifting priorities and protect time for key initiatives

Coordinate meetings & communication

• Set up Microsoft Teams meetings and send invites
• Prepare agendas, track action items, and follow up as needed

Manage travel & logistics

• Book flights, hotels, rental cars, and itineraries
• Ensure seamless travel experiences and adjust plans in real time when needed

Support personal & business activities

• Assist with personal calendar coordination and scheduling
• Handle miscellaneous requests, errands, and time-sensitive tasks

Expense tracking & administrative support

• Track expenses, receipts, and reimbursements
• Assist with basic reporting and documentation

Be a gatekeeper & problem solver

• Anticipate needs before they arise
• Prioritize requests and manage competing demands with professionalism

What We’re Looking For

• 3 years of administrative experience, ideally supporting a CEO, executive, or senior leader
• Strong organizational and time management skills
• Ability to operate in a fast-paced, high-demand environment
• High level of discretion and professionalism
• Excellent communication skills (written and verbal)
• Proficiency with Microsoft Office Suite, especially Outlook and Teams
• Resourceful, adaptable, and solution-oriented mindset