Executive Assistant

Two of our engagement leads spend much of the week with clients, and their calendars, travel and client documents need one person keeping them in order. Phare Consulting Group is hiring an Executive Assistant for that work. The job is remote from anywhere in the United States. You work online with the leads you support, with our finance lead on expenses and with client contacts on meeting logistics.

About Phare
Phare Consulting Group is a consulting firm in Miami. Companies come to us before a big decision, such as a price change, a new market or an investment, and we check whether the numbers behind it hold up: demand, customer economics, costs and funding. Our clients are financial services, industrial, technology and healthcare companies.

Day to Day

• Manage calendars and schedule client and internal meetings
• Prepare agendas and send meeting notes
• Book travel and file expense reports
• Format reports and slides before they go to clients
• Answer email and calls for the leads you support
• Track client deadlines and document requests

You Should Have

• Experience as an executive, administrative or project assistant
• Microsoft 365 or Google Workspace, including PowerPoint or Google Slides
• Booking business travel
• Authorization to work in the United States

Good to Have

• Experience supporting consultants, lawyers or other client-facing professionals
• Two or more years as an executive assistant
• A CRM or project management tool such as Asana or Monday

What Comes With the Job

• Medical, dental and vision coverage for you and your family
• 401(k) plan, with Phare matching part of your contributions
• Paid vacation, sick days and U.S. public holidays
• A yearly budget for courses, certifications and books
• Your work computer and home desk setup, provided by Phare

Phare Consulting Group is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status.