AP Supplier and Processing Specialist

Position Overview

My client is seeking an AP Supplier & Processing Specialist to support its Accounts Payable Shared Services team. This role is responsible for maintaining the integrity of supplier and vendor data while supporting the overall accounts payable process. The successful candidate will ensure supplier information is accurate, properly documented, and compliant with internal controls, while helping facilitate timely invoice processing and payment activities.

This position requires exceptional attention to detail, strong organizational skills, and the ability to manage sensitive supplier information, including banking and tax documentation. The role works closely with Procurement, Treasury, Accounting, business stakeholders, and external suppliers to support supplier onboarding, master data maintenance, fraud prevention initiatives, and AP inquiries.

Key Responsibilities

• Create, update, and maintain supplier and vendor master data within SAP and Coupa.
• Review, validate, and maintain supplier banking information using established verification procedures.
• Verify tax documentation, including W-9 forms and Tax Identification Numbers (TINs).
• Conduct supplier verification calls using independently sourced contact information to confirm banking and company details.
• Process supplier maintenance requests, including banking changes, address updates, payment terms, and other master data modifications.
• Ensure supplier records are complete, accurate, and compliant with company policies and audit requirements.
• Maintain supporting documentation for supplier setup, approvals, and audit requests.
• Support fraud prevention efforts by following established supplier validation and internal control procedures.
• Partner with Procurement, Treasury, Accounting, and business teams to resolve supplier setup and payment issues.
• Respond to inquiries received through shared Accounts Payable email inboxes.
• Monitor workflow queues to ensure requests are completed accurately and within established service levels.
• Assist with reporting, reconciliations, and data analysis related to supplier records and Accounts Payable activities.
• Participate in process improvement initiatives, documentation updates, and knowledge-sharing efforts.

Qualifications

• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.
• Previous experience in Accounts Payable, supplier master data, procurement operations, or a shared services environment is preferred.
• Experience working with SAP and/or Coupa is highly desirable.
• Advanced proficiency with Microsoft Excel.
• Experience validating supplier banking and tax information is preferred.
• Excellent attention to detail and organizational skills.
• Ability to manage multiple priorities while meeting deadlines in a fast-paced environment.
• Strong written and verbal communication skills.
• Self-motivated with the ability to work independently while collaborating effectively with cross-functional teams.
• Professional judgment and discretion when handling confidential financial information.

Preferred Experience

• Knowledge of supplier onboarding and master data governance.
• Understanding of Accounts Payable controls, audit requirements, and fraud prevention practices.
• Experience working with international suppliers and global banking documentation.
• Experience supporting process improvements, system implementations, or user acceptance testing.

Core Competencies

• Attention to Detail
• Accountability
• Collaboration
• Communication
• Customer Service
• Problem Solving
• Process Improvement
• Data Integrity