Executive Administrator

Executive Administrator – Drive Impact at the Highest Levels of the Aviation Industry

Location: Dallas, TX

Job Type: Full-Time; Consultant

Schedule: Monday–Friday

Pay Rate: 60-80k DOE

About The Role

PDS Tech Commercial is seeking a highly skilled Executive Administrator to support senior leadership for a major innovator in the aviation industry. In this role, you will be the operational backbone of a fast-paced executive office—managing communications, coordinating critical initiatives, and ensuring organizational excellence across departments. Your contributions will have a direct impact on executive efficiency and business performance.

What You’ll Do

Executive & Administrative Support

• Provide high-level clerical and administrative support to Director-level leadership and above.
• Advise and update leaders on client, business, and employee matters.
• Act as a liaison using independent judgment when handling customer, personnel, and interdepartmental interactions.
• Manage executive email communications—drafting responses, prioritizing messages, and ensuring timely follow-up.
  
  

Operational Coordination

• Prepare and edit executive-level presentations, reports, communications, and dictation materials.
• Plan and coordinate logistics for on-site and off-site meetings, seminars, and special events.
• Record, transcribe, and proofread documentation with accuracy and professionalism.
• Audit, analyze, and prepare expense reports for leadership approval.
• Prepare statistical and ad?hoc reports to support business initiatives.
  
  

Systems & Process Improvement

• Design, create, and troubleshoot Microsoft Excel and database tools to streamline processes, including programming macros and linking data.
• Train employees on custom spreadsheet/database applications.
• Recommend process improvements and assist in developing internal procedures.
• Prepare and distribute department-wide communications.
  
  

Decision-Making & Administrative Authority

• Exercise independent judgment when resolving routine and complex issues.
• Authorize expenditure of funds within pre-established limits.
• Provide guidance on administrative policies and help interpret management procedures.
  
  

Qualifications

• 8 years of administrative or clerical support experience, including at least 5 years supporting senior-level management.
• Associate degree or technical/vocational training in office administration or related field.
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and database applications.
• Strong written and verbal communication skills suitable for executive-level interactions.
• Excellent planning, organization, and coordination abilities.
• Demonstrated ability to maintain confidentiality of sensitive information.
• Strong interpersonal skills with the ability to work effectively across teams and departments.
• Proficiency in keyboarding, including 10-key.
• Ability to exercise discretion, tact, creativity, and independent judgment in solving problems.
  
  

Preferred

• Experience supporting leadership in a fast-paced corporate or aviation environment.
• Advanced Excel skills, including macros, linked worksheets, and security configurations.
  
  

Why Join Us

At PDS Tech Commercial, you’ll support a leader in the aviation industry while gaining exposure to complex executive operations and high-impact initiatives. You’ll be part of a team that values professionalism, innovation, and collaboration—where your contributions directly influence organizational success.

You’ll Benefit From

• Competitive hourly pay
• A stable Monday–Friday schedule
• Opportunities to work alongside senior leadership
• A dynamic environment that encourages growth, ownership, and continuous improvement
  
  

Take the Next Step

If you thrive in fast-paced executive environments and are ready to bring your expertise to a high-impact role, we encourage you to apply today. Your next career opportunity is here—join us and make a difference.

Pay Details: $60,000.00 to $80,000.00 per year

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.pdstech.com/candidate-privacy

Requirements

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance
  
  

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.